Legal Assistant/Paralegal

Job Type

Staff

Salary Range

$71,500 - $75,000

Start Date

As soon as possible

FLSA Status

Non-exempt

Application Deadline

May 01, 2027

Contact

HR@liu.edu

Job Description

Office of the General Counsel

Basic Function and Scope of Responsibilities

The Legal Assistant supports the Office of the General Counsel with contract processing, litigation support, and daily administrative operations.

Principal Responsibilities

Contract Processing

• Serves as the intake point for all contracts submitted to the legal department.
• Reviews contracts for completeness, tracks the agreement through approval and execution, and follows up with departments and counterparties to keep matters moving.
• Maintains the contract tracking system and updates the status of contracts, affiliation agreements, and other agreements in real time.
• Serves as the first point of contact to discuss contracts approval process and responds to questions from administrative departments.

Litigation and Compliance Support

• Tracks and manages the case docket, including court deadlines, arbitration hearings, agency filings, and cases assigned to outside counsel.
• Drafts responses to subpoenas and coordinates the collection and production of responsive records.
• Handles FERPA requests and other educational and employment record requests in coordination with the appropriate University offices.
• Communicates with insurance carriers regarding claims, coverage questions, and litigation updates.
• Prepares general correspondence, pleadings, response papers, and other legal documents under attorney supervision.

Financial Administration

• Processes and tracks outside counsel invoices and legal fees, confirms compliance with billing guidelines, and coordinates payment.

Office Administration

• Answers and directs calls, responds to inquiries, and opens and routes incoming mail.
• Maintains the legal department filing system, both physical and electronic.
• Manages calendars, schedules meetings, and coordinates arbitration hearings and court appearances.
• Works regularly with departments across the University, outside counsel, insurance carriers, and vendors.
• Performs other related duties as assigned.

Education Requirements

Associate degree and at least two years of office experience. Experience in a legal environment is preferred. Paralegal certification is a plus.

Training, Skills, Knowledge, and Experience

• Works effectively in an extremely busy environment and manages competing priorities with strong attention to detail.
• Handles confidential and sensitive information with discretion.
• Works well as part of a team and takes initiative when working independently.

Working Conditions: Office environment

Materials and Equipment: Computer, telephone, copier, and scanner

LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability, or any other basis protected by applicable local,

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