Legal Assistant (Prosecution)

Job Title: Legal Assistant (Prosecution)

Department: Legal

Division: Legal

Salary: Negotiable

Closing Date: Until Filled

Job Summary/Scope

Provides legal administrative support to City Prosecutor, and other professional staff. No supervisory responsibilities.

Essential Duties and Responsibilities

• Prepares and proofreads drafts of legal documents under supervision of an attorney.
• Monitors legal documents for Municipal court cases.
• Establishes and maintains accurate and complete office filing system.
• Monitors office supplies.
• Communicates with and coordinates with witnesses to ensure appearance for Municipal court proceedings.
• Reviews and prepares Municipal Court dockets and Municipal Court Citations for City Prosecutor.
• Prepares routine correspondence.
• Greets office visitors and assists as necessary.
• Answers phone and answers citizen inquiries or refers to an attorney or other City department.
• Processes mail.
• Performs all other related duties, as assigned.

Employee Behavior and Conduct

City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct as is appropriate for the circumstances to those with whom they come into contact, both internally and externally, during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful.

Required Knowledge, Skills, and Abilities

• Skills in typing, word processing, filing, and the use of other office technologies and equipment.
• Knowledge in drafting correspondence and various legal documents, as well as the ability to review police reports to obtain necessary information needed for legal correspondence.
• Knowledge in preparing and responding to various discovery requests.
• Knowledge of general office procedures.
• Ability to communicate effectively both orally and in writing and maintain a high level of confidentiality.
• Knowledge of Municipal Court legal processes and proceedings.
• Ability to deal professionally with the public.
• Ability to work independently when required and follow up on assignments without being prompted.
• One to three years' prior experience in a law office or other governmental entity preferred.

Material and Equipment Directly Used

Uses a variety of office equipment, including a personal computer with a variety of software programs, as well as other standard office-related equipment such as telephones, facsimile, copy machines, and document scanners. There may be times when use of a personal vehicle may be required.

Working Environment/Physical Requirements

Work is performed in an office setting with a controlled environment. Work may involve extended periods of sitting or standing, bending, reaching, and stooping. Seldom need to lift more than 10 to 20 pounds. Someday travel may be required for business purposes. Vacation and other leave scheduling shall be requested of, and approved by, the appropriate supervisor.

Education

High School diploma. Associate's degree in a related field preferred

All applicants must pass a drug screening and criminal background check prior to employment.

Any job offer made by the City is contingent upon the applicant passing the drug screening and background check.

AN EQUAL OPPORTUNITY EMPLOYER

The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973,

which requires that otherwise qualified handicapped individuals be protected from discrimination.