Legal Assistant

Ecolab is seeking a Legal Assistant to join our team. S/he will provide administrative and operational support to attorneys and the legal team to ensure efficient delivery of legal services. This role involves managing documentation, coordinating communications, and supporting legal processes while maintaining strict confidentiality and compliance with internal policies and applicable regulations.

What you will do

• Prepare, format, proofread, and file legal documents, including contracts, pleadings, correspondence and reports
• Manage calendars, schedule meetings, and manage deadlines and key dates
• Maintain and organize legal files (electronic and physical) in accordance with record retention policies
• Assist with standard legal processes, such as collecting documentation for personnel records requests
• Assist with drafting routine legal documents and correspondence
• Coordinate with internal stakeholders, external counsel and other third parties as needed
• Handle confidential information with discretion and professionalism
• Support billing processes, including invoices, and expense submissions
• Monitor compliance with filing requirements, court rules, and regulatory deadlines, as needed
• Assist with document management systems and e-discovery processes, where applicable

Minimum Qualifications

• Associate's or Bachelor's degree (preferably in Legal or Paralegal Studies,) or equivalent years experience (5+).
• 3-5 years of experience in a legal assistant or administrative role within a law firm or corporate legal department
• Experience supporting litigation, compliance, or corporate legal functions
• Strong knowledge of legal terminology, procedures, and documentation
• Strong professional judgment and discretion in handling sensitive matters
• Integrity and commitment to confidentiality
• Strong organizational discipline and follow-through
• Ability to anticipate needs and proactively support attorneys
• Collaborative and service-oriented mindset
• Excellent written and verbal communication skills
• High level of attention to detail and organizational ability
• Proficiency in Microsoft 365 (Word, Outlook, Excel, Teams and PowerPoint)
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Preferred Qualifications

• Familiarity with legal document management systems
• Knowledge of legal billing systems and settlement payment systems
• Experience with regulatory or compliance-related documentation

Annual or Hourly Compensation Range

The pay range for this position is $72,700.00 - $109,100.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.