Administrative Skills, Analysis Skills, Child Support, Community and Social Services, Credit Processing, Data Entry, File Maintenance, Interviewing Skills, Inventory Management, Law Enforcement, Legal, Legal Support Skills, Litigation, Meeting Minutes, Order Supplies, Past Due Accounts, Photocopy, Project Tracking, Record Keeping, Social Work, Spreadsheets, Time Management, Word Processing
Minimum Training and Experience Required:
Requires a high school education, or equivalent, with vocational or technical school training as a legal secretary with a minimum of 2-years’ of experience as a legal secretary or as an administrative assistant position with legal or court experience; or any equivalent combination of education and experience.
- Notify attorneys and law enforcement of case progress, status, and deadlines.
- Receive, review, and analyze juvenile and adult police and social services reports to determine appropriate course of action.
- Create, prepare, process and maintain complex confidential files for the department which include preliminary and final complaints, fugitive from justice complaints, warrants, discovery documents, juvenile delinquency petitions, CHIPS petitions, judicial commitment petitions, guardianship papers, conservatorship papers, writs, condemnation proceedings, administrative subpoenas, forfeiture files, general correspondence and memos.
- Conduct witness interviews and prepare witnesses for trial. Prepare subpoenas for hearings.
- Assist with child support cases which involve reviewing findings and preparing orders.
- Provide assistance with the activities of tax court.
- Maintain and schedule the attorney’s calendar including witnesses, victims, and law enforcement meetings.
- Process CLE credits and files reports with the state.
- Serves as Juvenile Diversion Intake Committee Secretary. Attend meetings, prepare minutes and route to members. Monitor files with recommendations of Committee. Review files with Chairperson.
- Prepare Search Warrants.
- Process extradition paperwork.
- Assist with civil litigation.
- Answers incoming calls, takes messages, screens calls, routes calls, provides information and answers questions concerning departmental operations. Contact with the public.
- Perform various clerical duties in support of the office to include reading and routing mail, ordering and maintaining office supply inventory, copying documents, and faxing information.
- Receive, review, prepares and process various forms and documents to include police and social service reports, medical reports, statements, BCA lab reports, photographs, attendance reports, video/audio tape,
- court calendar, child support documents, criminal complaints, juvenile petitions, commitment petitions, jail list, probation reports, etc.
- Utilize general office equipment such as a computer, printer, typewriter, calculator, adding machine, fax machine, transcriber, shredder, and multi-line phone system.
- Utilize various software programs (including secured websites and specialized software for prosecution case tracking) to handle word processing duties, perform data entry, enter data into existing spreadsheets, and design/format spreadsheets. MOC Code Book for Complaints/Petitions.
- Receive funds for the department and routes to appropriate area.
- Code, copy, and maintain records of all incoming bills.
- Monitor status of office supplies and order supplies as necessary.