Legal Assistant

Position Overview

Why should you take this job?

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• Reputable law firm that has been in business for 50 years
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• Strong ties to Westchester and Fairfield County
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• They have built their reputation on ingenuity, thoughtfulness and insight
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• The firm focuses on multiple types of law including: Corporate Law, Energy & Environment Law, Finance, Land Use, Zoning & Development, Litigation, Non-Profit Orgs, Real Estate Law, Telecommunications, Trusts, Estates & Elder Law, etc.
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Key Responsibilities

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• Provide high-level administrative and legal support to attorneys in the Real Estate and Transactional practice groups.
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• Prepare, revise, proofread, format, and finalize correspondence, contracts, leases, closing documents, financing documents, entity documents, resolutions, agreements, and other transactional materials.
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• Assist with commercial real estate closings, including coordinating closing checklists, signature pages, exhibits, title documents, due diligence materials, closing binders, and post-closing deliverables.
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• Coordinate communications with clients, opposing counsel, title companies, lenders, municipalities, consultants, engineers, surveyors, and other transaction participants.
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• Support attorneys handling sales and acquisitions, commercial leasing, development projects, financing transactions, construction-related agreements, loan documents, and related corporate matters.
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• Assist with land use, zoning, development, environmental review, and municipal approval matters by preparing application packages, organizing submissions, tracking deadlines, and coordinating hearing or meeting materials as needed.
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• Maintain and organize electronic and physical files, including matter documents, closing sets, due diligence materials, correspondence, and transaction records.
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• Manage CLE and attorney calendars, deadlines, meetings, conference calls, travel arrangements, and reminders in connection with active matters.
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• Process time entries, expense reports, client invoices, engagement letters, conflict checks, and other administrative workflow items.
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• Open, maintain, and close client matters in accordance with firm policies and procedures.
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• Perform document comparisons, redlining, scanning, filing, bookmarking, indexing, and preparation of electronic closing binders.
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• Exercise sound judgment, confidentiality, and professionalism in all client and firm communications.
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Qualifications

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• 5+ years of experience as a legal assistant or legal secretary supporting real estate transactions
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• Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
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• Familiarity with legal document management systems and real estate transaction processes
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