Legal Billing Coordinator

Summary:

• Garfunkel Wild, P.C. is a preeminent full-service law firm with offices in New York, New Jersey, Connecticut, Washington D.C., and Florida.
• Known for commitment to excellence, providing superior service to both clients and colleagues.

Responsibilities:

• Prepare, review, edit, and finalize monthly company invoices using 3E.
• Coordinate the complete billing cycle for assigned attorneys and practice groups.
• Review proformas and make necessary revisions based on attorney feedback and company requirements.
• Ensure compliance with outside counsel guidelines, electronic billing requirements, and company-specific billing protocols.
• Process billing adjustments, write-offs, write-downs, transfers, and cost corrections as approved.
• Monitor billing deadlines and proactively follow up with attorneys to ensure timely invoice submission.
• Submit invoices through various e-billing platforms and resolve billing rejections or appeals.
• Research and respond to attorney and company inquiries regarding billing matters.
• Reconcile billing discrepancies and maintain accurate billing records.
• Collaborate with Accounts Receivable personnel to support collections efforts and resolve payment issues.
• Maintain confidentiality of company, financial, and firm information.

Requirements:

• Minimum of 3 years of legal billing experience in a law firm environment.
• Demonstrated experience using Elite 3E.
• Knowledge of legal billing practices, trust accounting, and revenue cycle management.
• Experience with Elite 3E and electronic billing platforms such as Legal Tracker, Serengeti, and other company-mandated e-billing systems. Knowledge of LEDES formats, UTBMS coding, outside counsel guidelines, and electronic invoice submission processes preferred.
• Strong understanding of company billing guidelines and fee arrangements.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

Preferred Skills:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience supporting multiple practice groups and high-volume billing environments.
• Familiarity with law firm accounting systems and reporting tools.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision benefits.
• 401(k) with employer contribution/match.
• Paid time off and firm holidays.
• Professional development and training opportunities.