Accounting, Accounting Software, Accounts Receivable, Billing, Bookkeeping, Business Law, Business Practices, Case Management, Communication Skills, Continuous Improvement, Credit Processing, Credit and Collections, Customer Service Operations, Customer Support/Service, Dental Insurance, Detail Oriented, Immigration Law, Intuit Quickbooks, Legal, Logistics, Mail Processing, Microsoft Excel, Multiplatform/Cross-Platform, Onboarding, Operational Support, Operations Management, Organizational Skills, Process Development, Process Management, Reconciliation, Record Keeping, Reporting Skills, Systems Maintenance, Team Player, Vision Plan, Writing Skills
Washington D.C., District of Columbia
Pay: $70,000.00 - $90,000.00 per year
Why This Is a Great Opportunity
- 100% remote role with the flexibility to work from anywhere in the U.S.
- Join a nationally recognized, technology-forward business immigration law practice.
- Play a critical role supporting legal operations, billing, and client service.
- Work with modern systems and streamlined processes in a highly organized environment.
- Be part of a collaborative, supportive team that values accuracy, ownership, and continuous improvement.
- Opportunity to grow your career in legal operations with a stable, innovative firm.
Location
This is a fully remote position. Candidates may reside anywhere within the United States.
Note:
Applicants must have at least 3 years of law firm billing and bookkeeping experience, be highly proficient in Microsoft Excel, and have hands-on experience with QuickBooks or similar accounting software.
About Us
We are an innovative business immigration law firm that has grown alongside the technology industry, helping companies and talented professionals navigate complex immigration matters with efficiency and creativity. Our team embraces technology, continuous improvement, and exceptional client service while maintaining a collaborative, supportive culture. Confidential Employer.
Job Description
- Prepare and issue invoices for legal fees and trust deposits.
- Track incoming payments and reconcile financial records using QuickBooks and internal systems.
- Monitor accounts receivable, follow up on outstanding invoices, and prepare billing reports.
- Process refunds and credit memos accurately.
- Organize incoming mail, distribute updates internally, and maintain case records.
- Coordinate outgoing legal filings, shipping logistics, and delivery tracking.
- Prepare FedEx labels and maintain filing and shipment logs.
- Update case management systems with receipt notices and filing information.
- Assist with new client onboarding by preparing engagement agreements and opening matters.
- Maintain accurate records across multiple software platforms while managing recurring operational tasks.
Qualifications
- 3+ years of law firm billing, bookkeeping, or legal operations experience.
- Strong proficiency in Microsoft Excel.
- Experience with QuickBooks or comparable accounting software.
- Excellent organizational skills with exceptional attention to detail.
- Ability to manage multiple recurring processes with accuracy.
- Strong written communication skills.
- Immigration law experience is a plus but not required.
Why You Will Love Working Here
You'll join a forward-thinking legal team that embraces innovation, values collaboration, and invests in efficient technology. Your work will have a direct impact on client service and firm operations while providing long-term career growth in a fully remote environment where ownership and reliability are truly appreciated.
JPC-1558
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Requirements: Must-have: (REMOTE, can reside anywhere in U.S.) 3 years of law firm billing/bookkeeping exp. Must be proficient in Excel. Must be proficient in QuickBooks or similar accounting software.
- Relocation- None (Fully Remote U.S.)
- Packages - no
Submission Email: No email, just must add submissions to this [Google Sheet]Upload resume: Gdrive
Quick Recruiter Reference
Remote Legal Billing & Operations Coordinator supporting billing, bookkeeping, legal operations, filings, and client onboarding for a technology-focused business immigration law firm. Requires 3+ years of law firm billing experience plus Excel and QuickBooks proficiency.
Recruiters Submission
To submit, cancel - Billing & Operations Coordinator - Vanguard Visa Law - JPC-1558 - source
New Job Order Alert
- Client job title: Billing & Operations Coordinator
- Location: Remote, United States
- On-site, hybrid, remote: Remote
- Experience: 3+
- Good fit job titles/keywords for candidates: Legal Billing Coordinator, Legal Billing Specialist, Law Firm Bookkeeper, Legal Operations Coordinator, Legal Bookkeeper, Billing Administrator, Accounting Coordinator, Billing & Collections Coordinator, QuickBooks, Excel
- # of hires needed: 1