We are seeking a detail-oriented and experienced Legal Billing Specialist to join our dynamic Accounting Department. The ideal candidate will be responsible for managing all aspects of the billing process, including setup, maintenance, electronic billing (e-billing), compliance, and accounts receivable. This role requires a strong understanding of legal billing procedures and systems, exceptional communication skills, and the ability to work in a fast-paced law firm environment.
Key Responsibilities:
Prepare, update, and maintain client and matter billing arrangements, ensuring accurate implementation of rate structures, billing guidelines, and client-specific requirements.
Generate pre-bills, process revisions, and finalize client invoices in accordance with firm and client deadlines.
E-Billing: Submit electronic invoices through various client-specific e-billing platforms; monitor and resolve submission issues to ensure timely approval and payment.
Ensure billing practices align with client billing guidelines and firm policies; proactively identify and resolve compliance issues.
Assist with collections efforts, including tracking outstanding balances, sending reminders, and communicating with clients and attorneys to resolve billing disputes.
Utilize Aderant (or similar legal billing software) and Microsoft Office Suite (especially Excel) for reporting, data analysis, and process improvements.
Liaise effectively with attorneys, clients, and internal departments to resolve billing-related inquiries and ensure a smooth workflow.
Qualifications
Minimum 3–5 years of legal billing experience in a law firm setting is required. Experience with Aderant is strongly preferred.
Proficiency in Excel, Microsoft Word, and Outlook is essential.
Excellent written and verbal communication skills are mandatory. Must be comfortable interacting with professionals at all levels.
Detail-Oriented: Strong attention to detail and accuracy in billing practices is critical.
Problem Solving: Ability to investigate and resolve billing and payment discrepancies efficiently and diplomatically.
Familiarity with client e-billing portals (e.g., BillBlast, Serengeti, CounselLink)
Experience supporting timekeepers with complex client billing arrangements.
Numbers & Facts
Location
Charleston, South Carolina
Skills
Accountingunmatched
Accounts Receivableunmatched
Attorneyunmatched
Billingunmatched
Communication Skillsunmatched
Data Analysisunmatched
Detail Orientedunmatched
Develop and Maintain Customersunmatched
Legalunmatched
Legal Billing Softwareunmatched
Maintain Complianceunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Reconciliationunmatched
Time Managementunmatched
Writing Skillsunmatched
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