Legal Billing Specialist

JobID: 31768

Category: Finance/Accounting/Billing/PFS

JobSchedule: Full-Time

Posted Date: 2026-08-12T14:48:06+00:00

JobShift:

Minimum Salary (Hourly Rate): 30.210000

• Audit legal invoices across all AHS-appointed law firms (>$10M annual spend) to ensure accuracy, compliance with billing guidelines, adherence to approved rates, and alignment with budget expectations.
• Validate rate structures for attorneys and staff with external firms and ensure ongoing compliance with negotiated terms.
• Assess billing entries for reasonableness based on claim complexity, litigation phase, and scope of work; proactively pursue reductions or adjustments where appropriate.
• Confirm that work is performed by the appropriate level of professional (partner, associate, paralegal) to optimize cost efficiency.
• Manage and respond to billing appeals from outside counsel; secure required approvals from Claims leadership or in-house counsel for any guideline exceptions.
• Partner directly with law firms to obtain supporting documentation necessary to complete invoice audits.
• Conduct annual review of AHS billing guidelines to identify opportunities for enhanced efficiency, cost containment, and process improvement.
• Evaluate and support implementation of third-party e-billing or audit platforms to streamline invoice review (e.g., identification of rate discrepancies, duplicate billing, budget overruns, and calculation errors).
• Generate and analyze reporting on firm utilization, guideline compliance, spend trends, and cost savings achieved through the billing audit process.

Invoice Processing & Financial Operations

• Receive, review, and validate invoices from law firms and third-party vendors for accuracy and completeness.
• Resolve discrepancies through direct coordination with vendors and internal stakeholders.
• Process payments in Oracle in accordance with established timelines and ensure proper cost center allocation.
• Identify workflow inefficiencies and recommend process improvements to enhance operational performance.
• Maintain strict confidentiality of financial and legal billing information.

Captive Insurance Reconciliation

• Obtain and review monthly financial reports from AHS Finance detailing payments on behalf of AHS Insurance Co., Ltd.
• Validate cost center allocations and correct any misclassified or improperly recorded transactions.
• Record legal expenses and claim payments within the Origami claims module to support accurate financial reconciliation, error detection, and fraud prevention.
• Complete monthly reconciliation activities by the 15th of each month in alignment with reporting deadlines.