Legal/Business Affairs - Exception Template - Legal/Business Affairs

Business Operations, Business Affairs

Culver City, CA (Hybrid - 3 days on-site per week, flexible days)

6 months (Possibility for Extension)

About the Team / Project

The Business Operations group is a nimble, solution-oriented sub-team within the larger Business Affairs department. Known for its creative problem-solving and cross-functional collaboration, the team drives operational efficiency across HBO and HBO Max by maintaining systems that ensure seamless information flow and accessibility.

Our mission is to streamline workflows and enhance visibility across departments by tracking, distilling, and managing project data. The group''s tools and databases reduce communication gaps and provide real-time visibility into key operational processes.

Key Responsibilities

• Report to the Director, Business Operations and support management of in-house databases for HBO and HBO Max original programming across the U.S., EMEA, APAC, and LATAM regions.
• Manage integration points between Smartsheet databases and other internal tools or departmental systems.
• Onboard new users to Smartsheet, manage license requests, and provide end-user support.
• Maintain database archives, perform system backups, and oversee maintenance of internal tools.
• Create and generate detailed reports from Smartsheet data upon executive or departmental request.
• Review deal terms for HBO and HBO Max original programming and establish new project records as needed.
• Compile and deliver deal summaries at series greenlight stage for production handoff.
• Support ongoing data integrity, cleanup, and backfill initiatives to ensure system accuracy and consistency.

Must-Have Qualifications

• Experience:

• 1-2 years of professional experience in the Entertainment industry, ideally within Business Affairs or Studio Operations.

• Technical Proficiency:

• 2+ years of hands-on experience with Microsoft Excel, including working with spreadsheets, formulas, and large data sets.

• Comfortable navigating and maintaining databases or project-tracking tools.

• Attention to Detail:

• Proven ability to manage systems and data accurately.

• Experience working independently, meeting deadlines, and handling ongoing operational processes.

Preferred Qualifications

• Experience with Smartsheet or Airtable is highly desirable.
• Prior exposure to cross-departmental systems or database integrations is a plus.

Soft Skills

• Exceptional attention to detail and data accuracy.
• Strong problem-solving and troubleshooting skills.
• Ability to work independently while maintaining clear communication with stakeholders.
• Organized and adaptable, with a proactive approach to task management.

Technology Requirements

• Advanced knowledge of Excel formulas, filters, and reporting features.
• Experience using Smartsheet, Airtable, or similar data management tools.

Education

• Bachelor''s Degree ( B.A. or B.S.) or equivalent professional experience in Entertainment, Business, or a related field.