Legal Compliance Associate

Key Responsibilities

Regulatory Compliance Monitoring

• Stay updated on applicable regulations, including OSHA, EPA, local fire codes, and other safety and environmental regulations that affect warehouse operations.

• Monitor new developments and changes in laws and regulations affecting the company's warehouse operations.

• Ensure compliance with specific regulatory programs, such as WAIRE (Warehouse Actions and Investments to Reduce Emissions) and other air quality management programs.

Auditing and Reporting

• Conduct regular audits and inspections of warehouse facilities to ensure compliance with all regulatory requirements.

• Document and report on findings, and non-compliance issues, and recommend corrective actions.

• Prepare and submit required regulatory reports, including emissions, safety inspections, and other compliance-related documentation.

Policy Development and Implementation

• Develop, update, and enforce warehouse compliance policies and procedures to ensure regulatory adherence.

• Collaborate with management to implement changes in warehouse operations in response to regulatory updates.

• Develop standard operating procedures (SOPs) for warehouse operations that align with regulatory requirements.

Training and Education

• Conduct training sessions for warehouse employees on regulatory compliance, safety protocols, and company policies.

• Ensure all employees are aware of, and understand, the compliance requirements and their roles in maintaining compliance.

• Develop training materials and resources to support compliance awareness.

Incident Management

• Respond to compliance-related incidents, including safety violations or environmental hazards.

• Investigate incidents, identify causes, and work with management to implement preventive measures.

• Maintain records of all incidents and corrective actions taken for compliance tracking and reporting.

Collaboration and Communication

• Work closely with warehouse managers, supervisors, and employees to promote a compliance-focused culture.

• Serve as the primary point of contact for regulatory agencies and represent the company during inspections.

• Communicate effectively with management on compliance status, audit results, and areas of improvement.

Risk Management

• Identify and assess compliance risks within warehouse operations and develop strategies to mitigate them.

• Work with legal and compliance teams to address regulatory risks and ensure adherence to internal policies.

• Monitor risk factors and advise management on any necessary adjustments to warehouse processes.

Qualifications

• Education: Bachelor's degree in Business, Environmental Science, Occupational Safety, or a related field.

• Experience: Minimum of 3-5 years of experience in compliance, safety, or regulatory roles, preferably within a warehousing or logistics industries.

• Knowledge: Strong understanding of warehouse operations and relevant regulatory compliance requirements (OSHA, EPA, WAIRE, etc.).

Skills:

• Strong attention to detail and analytical skills for auditing and reporting.

• Excellent written and verbal communication skills.

• Ability to conduct training and educate employees on compliance matters.

• Proficiency in compliance management software or tools.

• Certifications: Certification in compliance or safety management (e.g., Certified Compliance and Ethics Professional - CCEP, Certified Safety Professional - CSP) is a plus.