Legal Executive Assistant

Job#: 3035728

Job Description:

Job Title: Legal Executive Assistant I

Schedule: Monday - Friday, 8:30 AM - 5:00 PM (Onsite)

Location: Columbus, Ohio area (Onsite)

Assignment Type: Contract (13 weeks) with potential for extension or conversion

Position Overview

A leading healthcare organization is seeking a professional and highly organized Legal Executive Assistant I to support its Legal Department. This individual will serve as a key point of contact when interacting with attorneys, leadership, internal stakeholders, clients, and vendors.

As an integral member of the Legal team, this individual will support multiple attorneys with calendaring, communication management, meeting coordination, and general administrative operations. This role requires a high level of professionalism, discretion, and confidentiality while contributing to the department's strategic goals.

Minimum Education & Experience Requirements

• High School Diploma or GED required
• 3-5 years of progressive office or related administrative experience required
• Experience in an Executive Assistant, Administrative Assistant, or similar role preferred
• Experience supporting multiple executives and/or attorneys preferred
• Legal administrative experience is a plus but not required
• Strong organizational, multitasking, communication, and problem-solving skills
• Ability to prioritize effectively in a fast-paced environment
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
• High level of professionalism, attention to detail, discretion, and confidentiality

Key Responsibilities

Calendaring & Executive Support

• Manage complex calendars for up to five attorneys
• Coordinate appointments, meetings, and high-priority scheduling needs
• Anticipate team needs and proactively manage competing priorities

Communication Management

• Review, organize, and prioritize communications
• Answer and route calls for the Legal Department
• Prepare, edit, proofread, and format correspondence, reports, and presentations
• Professionally greet and assist stakeholders, guests, and vendors

Meeting & Event Coordination

• Coordinate meeting logistics, invitations, agendas, and materials
• Arrange conference rooms, A/V support, and catering
• Gather and distribute materials
• Take and distribute meeting minutes as needed

Administrative & Office Support

• Provide administrative support to attorneys and legal staff
• Assist with mail distribution, office organization, and supply management
• Support maintenance of office equipment and shared resources
• Perform general administrative duties as assigned

Fiscal & Technology Support

• Assist with purchase orders, expense reports, reimbursements, and travel documentation
• Utilize Microsoft Office and internal systems (including HR and matter management platforms)
• Adapt to evolving technology and enterprise tools

Document & Records Management

• Maintain organized and secure paper and electronic files
• Handle sensitive and confidential information in compliance with company policies
• Retrieve and manage records efficiently
• Support records retention and long-term storage processes

Service & Project Support

• Deliver responsive, professional customer service
• Support departmental initiatives and ad hoc projects
• Collaborate effectively across teams while exercising sound judgment
• Balance independent work with team-based support across multiple stakeholders

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Employee Type:

Contract

Location:

Columbus, OH, US

Job Type:

Date Posted:

May 26, 2026

Pay Range:

$23 - $28 per hour

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