Legal Office Assistant

Legal Office Assistant

Salary

$23.42 Hourly

Location

Juneau

Job Type

Full-Time

Job Number

202600976

Department

Law

Opening Date

08/14/2026

Closing Date

9/11/2026 4:30 PM Alaska

Position Number

222010

Bargaining Unit

Unrepresented

Pay Range

10

Hours Per Week

37.5

Telework Availability

Not Available

• Description
• Benefits
• Questions

Description

Launch your career in city government and take your first step into the legal field! The CBJ Law Department is seeking a Legal Office Assistant to join our team!

As the Legal Office Assistant for the City and Borough of Juneau Law Department, you'll work alongside attorneys and paralegals as part of the team that keeps municipal law operations organized and running smoothly behind the scenes.

This entry-level position offers a steady, in-person work environment with a high degree of independence and the opportunity to take ownership of a long-term initiative modernizing how the Law Department manages its legal records. Records management and archiving are the primary focus of the position, balanced throughout the week by routine office responsibilities and smaller projects supporting the department's attorneys and paralegals.

No prior legal or records management experience is necessary; we'll provide the training needed to learn the role and succeed. For someone looking to get a foot in the door of the legal field or local government, this is an opportunity to build practical experience, develop valuable professional skills, and become part of the team that helps keep city government working.

WHO WE ARE LOOKING FOR

We are looking for a focused, dependable individual who:

• Enjoys organized, methodical work and can remain engaged with repetitive or long-term projects.
• Has strong attention to detail and takes pride in completing work accurately and consistently.
• Enjoys bringing order to large amounts of information and developing practical systems to keep things organized.
• Can work independently, manage their time, and maintain progress on projects with minimal supervision.
• Is reliable and comfortable with a position that requires consistent, in-person attendance.
• Is friendly and professional when answering phones, responding to emails, and assisting occasional visitors.
• Is comfortable using basic technology, including email, scanners, printers, and electronic file management, although training can be provided.
• Can handle confidential and sensitive information with professionalism and care.
• Is willing to learn new processes and shift between long-term projects and other administrative responsibilities as needed.

THE BENEFITS OF JOINING OUR TEAM

The Law Department is a vibrant and dynamic team that values innovation and technology to enhance day-to-day office efficiency. As a member of our team, you will be encouraged to develop new skills and participate in regular administrative meetings and training sessions with staff across all departments. You will have daily interactions with CBJ staff, gaining valuable insight into the functions of local government. Additionally, you will have opportunities to cross-train within the Law Department. We place a strong emphasis on camaraderie and maintaining a healthy work-life balance, both within the department and throughout the organization.

WORKING HOURS AND LOCATION

This position works Monday through Friday, 8:00 a.m. to 4:30 p.m. The Law Department offices are currently located at One Sealaska Plaza, Suite 202, in Juneau, Alaska. The Legal Office Assistant has a dedicated private office within the department.

Typical Responsibilities

As the Legal Office Assistant, the majority of your time will be dedicated to records management and archiving. You will work through long-term projects to review, organize, scan, label, and index closed legal files, helping convert paper records into organized and searchable electronic files. You will also help prepare records for secure storage or destruction in accordance with established procedures. Over time, your work will help reduce the department's reliance on paper records and make years of legal information easier for staff to locate and access.

Alongside your archiving work, you will provide day-to-day office coverage by answering phone calls, taking messages, monitoring shared email inboxes, and assisting occasional walk-in visitors. You will help make sure incoming information and requests are directed to the appropriate staff member quickly and professionally.

You will also support the attorneys and paralegals with a variety of smaller administrative and legal-support projects. This includes handling incoming and outgoing mail, scanning and assembling basic legal documents, updating legal reference materials, keeping shared office and conference spaces organized, assisting with minor technology troubleshooting, organizing, parsing discovery files for litigation casework, and other projects as assigned.

Minimum Qualifications

Education:

High School graduation or the equivalent.

Experience:

Three (3) months of work experience that includes clerical responsibilities.

SUBSTITUTION:

Post-secondary education may be substituted for the required experience on

the basis of: three (3) semester or four (4) quarter hours of post-secondary

education are equal to one month of experience

Supplemental Information

At the time of application, applicants are required to submit a cover letter and resume.

HIRING MANAGER CONTACT INFO

Hiring Manager: Junnie Chup, Law Office Manager

Phone Number: (907) 586-5242

Email: Junnie.Chup@juneau.gov

Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education

If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience

If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.

If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

For questions regarding application submission or system operation errors, please visit: www.governmentjobs.com/careers/juneau/helpandsupport/applicationguide. If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or human.resources@juneau.gov.

For applicant password assistance, please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.

Careers with the City & Borough of Juneau offer Many Benefits

The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.

Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• No cost employee only plan available

• Employer paid Basic Life insurance--$10,000 for employee, spouse & dependents

• Additional optional coverage available

• Travel protection & financial services offered as part of the Life Insurance coverage

• Optional group-based insurance premiums for

• Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)

• Short-term Disability

• Accident Insurance

• Critical Illness Insurance

• Hospital Indemnity Insurance

• Pet Insurance

• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

• Employees are eligible for an employer funded Dependent Care Account (DCA) up to $5000.00 following 1 year of actively working.

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)

• Employer contribution into a defined benefit or defined contribution program, depending on your date of hire

• Option to enroll in the City & Borough of Juneau's Deferred Compensation Program with MissionSquare

• Employer match available for participating PERS Tier IV employees

• Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options

For more information on health, retirement and optional benefits for eligible employees visit: Benefits - City and Borough of Juneau

Paid Leave and Holidays

• Personal leave with an accrual rate increase based on time served

• 21 days of PL within first year of employment

• Personal leave includes Sick leave

• Thirteen paid holidays a year

• Six weeks Paid Parental Leave (to eligible employees)

Employee Wellness Program

The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:

• An opportunity to earn a health insurance premium discount of $1300 per year
• An Employee Assistance Program
• Wellness Pass Discounts to local and CBJ recreation facilities
• Health related webinars
• Office Ergonomic Assessments

For more information on the Employee Wellness Program visit Wellness Program - City and Borough of Juneau.

Additional Perks

• Public Service Loan Forgiveness eligible employer
• Parking passes or bus passes provided for employees working in the downtown offices
• Free passes to Parks & Recreation field house, ice arena, and swimming pools

01

Select the option that best describes your proficiency level with Microsoft Outlook.

• Basic • Send and receive emails; use basic email functions like reply, forward, and attach files; organize emails into folders.
• Intermediate • Manage calendar appointments and meetings; use email filters and rules to sort messages; schedule and coordinate meetings with multiple participants.
• Advanced • Manage and share calendars; use advanced search and organization tools; create and manage contact lists; create and manage tasks and to-do lists.
• • I do not possess the level of proficiency described.

02

Please select the option that best describes your proficiency level with customer service in an office or similar environment.

• Basic • Politely greet and assist callers or visitors; take accurate messages; route inquiries to the appropriate staff member.
• Intermediate • Handle multiple phone lines and email inquiries; resolve routine questions independently; maintain professionalism when managing challenging interactions.
• Advanced • Serve as the primary point of contact for an office; de escalate difficult situations; provide thorough and proactive assistance while representing the organization in a professional manner.
• • I do not possess the level of proficiency described.

03

Please select the option that best describes your proficiency level with document scanning, archiving, and office copy equipment.

• Basic • Operate standard office copiers, scanners, and printers; scan documents to pre-set locations; perform simple copying, printing, and basic troubleshooting such as clearing paper jams.
• Intermediate • Use multifunction devices to scan, copy, and organize files; create and name electronic folders; perform routine archiving tasks such as labeling, indexing, and uploading scanned documents to storage locations.
• Advanced • Configure and maintain scanning and archiving workflows; optimize scanned document settings; troubleshoot equipment and software issues; ensure digital records meet retention and naming standards.
• • I do not possess the level of proficiency described.

04

If you indicated you have office, administrative, or legal assistance experience, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please enter "N/A."

Required Question

Employer City & Borough of Juneau

Address 155 Heritage Way

Juneau, Alaska, 99801

Phone 907-586-5250

Website http://Juneau.gov