Legal On-Site Services Specialist.Managed Services Onsite

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.
 

Legal Office Services
Miami, FL (onsite)
12+Month Contract (temp to perm)
Monday through Friday - Site is open 8 am - 7 pm
10:00 AM – 7:00 PM - Shift for this role

Overview

• Provides operations functions in a legal office/environment, including high-volume copying, scanning, mail processing, shipping and receiving, document production, filing, and customer support.

• Operates high-volume duplicating equipment, performs copying tasks, operates high-volume document scanning equipment, and operates high-volume mail processing equipment.

• Ships and receives products and supplies; sorts, distributes, and handles incoming and outgoing mail/faxes and applies necessary postage.

• Provides copier maintenance and/or repair support for customer-site equipment.

• May perform entry-level duties in bindery, QC and final check, housekeeping, file services, call center support, or other related areas.

• Reports directly to the Site Manager, Site Supervisor, or Assistant Site Manager, depending on site personnel configuration.

• Handles highly sensitive, confidential, and time-sensitive documents and projects in a legal environment.

• Provides high-quality and accurate work due to the sensitive nature of legal documents and projects.

Responsibilities

• Run high-volume copy machines and perform binding and finishing work.

• Operate high-volume scanners and image-handling software.

• Operate MS Office and email systems.

• Ensure convenience copiers are working properly and perform daily quality inspections.

• Clear paper jams and inform technicians of specific equipment problems.

• Maintain records for management reports and inventories of required supplies.

• Distribute office supplies, fax transmissions, and mail to company personnel and/or designated drop-off points.

• Calculate charges for jobs performed and maintain billing logs.

• Respond to and coordinate all required customer service calls.

• Perform filing duties based on specific customer requests, including purging and archiving old documents.

• Deliver completed jobs to predetermined customer locations within and outside the site.

• Maintain daily meter and service logs.

• May travel between customer buildings.

• Answer customer questions regarding job status or the feasibility of job requests.

• Keep convenience copier areas neat and well stocked.

• Perform shipping and receiving duties for materials, products, supplies, and packages.

• Use shrink-wrap machines, paper cutters, hole drills, bindery equipment, joggers, tape machines, stackers, electric staplers, and scales to complete various jobs.

• Use copier equipment, calculators, fax machines, postage meters, and PCs.

• Perform scanning, file conversion, and file naming.

• Perform FTP (File Transfer Protocol) between computers and files for printing and CS/DVD.

• Manage TOC (Table of Contents) as the first page of electronic files.

• Perform OCR (Optical Character Recognition) functions to assist with keyword searches.

• Perform file formatting for printing and Excel files.

• Assist with coordinating projects that will be completed offsite, including BIS or Smart Source.

• Process print, copy, scan, and document production requests.

• Support legal document preparation

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.