Legal Operations Assistant JMG

The Legal Operations Assistant provides administrative, compliance, and document-management support for the organization's legal and corporate filing activities. This position maintains accurate tracking systems, monitors critical deadlines, prepares legal and compliance documentation, and coordinates business filings across multiple jurisdictions.

California-Remote-CA

Austin, Texas-based Keller Williams Realty, LLC is the world's largest real estate franchise by agent count with a global network of offices and affiliated agents. The franchise is No. 1 in units and sales volume in the U.S. Since 1983, the company has cultivated an agent-centric, technology-driven, and education-based culture that rewards affiliated agents. If you're ready to join an award-winning team that champions bold innovation, puts people and service at the heart of business, and empowers you to make a real impact, then Keller Williams is where you belong.

Our latest recognition:

• 2026 & 2025 Best Places to Work (Glassdoor)
• 2026 & 2025 Best Place for Working Parents (Best Place for Working Parents)
• 2025 America's Most Admired Workplaces (Newsweek)
• 2025 Top Franchises for Women (Franchise Business Review)
• 2025 Best-Led Companies (Glassdoor)
• Maintains internal tracking systems, including spreadsheets, compliance logs, filing calendars, and electronic databases.
• Monitors legal, regulatory, compliance, and corporate filing deadlines.
• Tracks deadlines for state filings, annual reports, business license renewals, and entity registrations.
• Prepares reports and status updates for leadership regarding compliance requirements, outstanding matters, upcoming deadlines, and completed filings.
• Cross-checks information in tracking systems to ensure accuracy, consistency, and completeness.
• Follows up with internal departments and external parties to obtain required documentation and information.
• Prepares, reviews, and submits business filings with Secretary of State offices and other government agencies across multiple jurisdictions.
• Tracks annual reports, renewals, amendments, registrations, certificates, and other entity-related filings.
• Maintains accurate records of all entity filings, confirmations, certificates, receipts, and related correspondence.
• Researches filing requirements, fees, forms, and submission procedures for various jurisdictions.
• Performs other duties as assigned.

Minimum Requirements

• Bachelor's degree. Four (4) years of relevant education and work experience may be substituted for degree
• Minimum of two (2) years of related experience
• Experience maintaining spreadsheets, compliance calendars, databases, or tracking logs
• Excellent organizational, proofreading, and time-management skills
• Ability to manage multiple priorities and meet strict deadlines
• Strong proficiency with Microsoft Excel, Word, Outlook, and electronic document-management systems
• Polished and professional demeanor with excellent verbal and written communication skills

Preferred Requirements

• Paralegal certificate, or related legal training
• Experience within a real estate brokerage
• Experience as a legal assistant, compliance specialist, corporate filings coordinator, or records manager

Knowledge

• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint, and collaboration tools such as Microsoft Teams and SharePoint
• Knowledge of administrative practices, office operations, business correspondence, and records management

Skills

• Strong verbal, written, interpersonal, listening, and presentation communication skills
• Strong solution and service-oriented skills, with an emphasis on collaboration, problem solving, follow-through, and responsiveness
• Strong relationship building skills, with a proactive and service-oriented approach to working with team members
• Strong project management, time management, and organizational skills, with the ability to handle multiple priorities
• Strong analytical skills, with strong attention to detail and accuracy

Abilities

• Ability to provide strong customer service through all communication mediums
• Ability to demonstrate a high degree of flexibility and adaptability
• Ability to demonstrate good judgement and effective problem-solving and critical thinking skills, with the ability to diplomatically communicate information
• Ability to work independently as well as in a team-oriented, collaborative environment
• Ability to demonstrate the highest level of integrity and ethics
• Ability to demonstrate a high degree of self-motivation, accountability, and work ethic

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities as defined by the Americans with Disabilities Act As Amended to perform the essential functions.

• Sitting
• Keyboarding
• Viewing computer monitor

Work is performed in a business office environment. Ability to work extended hours, as required, in support of the company's business needs.