Legal Operations Billing Manager

Cambridge, US | full time | Job ID: 11522

About the role:

The Legal Operations Billing Manager will play a critical role in supporting the Legal and IP teams at BioNTech. Reporting to the Vice President Legal, Deputy General Counsel (Corporate Governance, Transactions & Legal Operations), this role will collaborate closely with the Legal and IP teams, outside counsel, vendors, and cross-functional teams to optimize legal financial operations. The primary focus will be on managing the legal and financial operational processes related to outside counsel management globally, with a strong emphasis on data analysis, reporting, and system management. This position may be fully remote.

Your Contribution:

Outside Counsel and Vendor Management:

• Act as the primary contact for all billing management issues with internal stakeholders, outside counsel and vendors.
• Partner with BioNTech's Legal and IP teams to select and evaluate appropriate outside counsel, pricing, and legal vendors to ensure quality of service and maximize value.
• Oversee timekeeper management, including new timekeeper requests and approvals.
• Drive the strategy for using analytics and business intelligence to assess outside counsel work and spend.
• Identify opportunities for improving efficiencies and driving value in outside counsel engagements.
• Manage RFP processes and oversee the annual outside counsel rate increase request process.
• Manage outside counsel and vendor onboarding processes to BioNTech's e-billing and matter management system.
• Ensure integration, development, and continuous improvement of the e-billing system.
• Ensure compliance with global financial and budgeting requirements.

Invoice Processing:

• Process, monitor and audit outside counsel invoices, ensuring accuracy and compliance with legal billing guidelines.
• Understand direct and indirect tax implications for outside counsel invoices in various countries/regions.
• Respond to outside counsel and vendor queries regarding invoices and payments, acting as the primary contact for invoicing issues.
• Monitor and reconcile invoices between e-billing and ERP systems.
• Analyze rejections and/or deductions, resolve issues, and coordinate revisions or adjustments.
• Manage the accrual process, reconciliation, and communication with outside counsel.

Financial Analysis and Reporting:

• Process and analyze key billing and matter data sets to perform comparative analytics and identify trends across functional activities.
• Recommend and implement process improvements to ensure efficiencies in outside counsel spend.
• Implement and create outside counsel reports, dashboards, KPIs, and analytics for reporting using tools like Excel and Power BI.
• Support regularly scheduled monthly, quarterly, and annual reporting requirements and accruals accounting.
• Assist with internal forecasts, financial planning and potential budget risks to ensure the Legal and IP teams meet their strategic financial targets.

Strategic Initiatives:

• Combine strategic perspective, problem-solving skills, and disciplined implementation to optimize the Legal Operations function.
• Gather and act on input from stakeholders to identify opportunities to enhance the Legal and IP teams' operational and administrative processes.
• Establish (in collaboration with the Legal Operations function), coordinate and maintain the Legal & IP teams' global legal vendor management strategy, processes, and tools in line with industry best practice.

A Good Match:

• Bachelor's Degree required.
• Advanced Excel skills (i.e., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.).
• Deep understanding of accounting principles and legal billing guidelines.
• Experience with financial dashboards utilising PowerBI.
• 5+ years of finance or legal operations experience required.
• Strong project management skills.
• Must be a team player who can easily handle shifting priorities and multi-tasking in a deadline-oriented and collaborative environment.
• Demonstrated leadership and project management experience in cross-functional projects.
• Experience with legal e-billing and matter management systems.
• Excellent analytical skills and comfort working with multiple data sets, with the ability to draw conclusions and make informed recommendations.
• Ability to present complex information in an accurate and persuasive manner to all levels of management.
• Excellent written and verbal communication skills.
• Intellectually curious with the ability to process a great deal of information in a fast-paced environment, willing to take initiative.
• Demonstrates integrity to manage sensitive and confidential information.
• Strong client service orientation and a high level of customer focus and initiative.
• Experience working with legal vendors and legal budgets and effectively managing projects from initiation to delivery.

Your benefits and remuneration:

Expected Pay Range: $113,600/year to $181,600/year + benefits, annual bonus & equity (bonus and equity is variable and dependent on company and individual performance). Compensation for the role will depend on several factors, including responsibilities of the job, education, experience, knowledge, skills, and abilities.

BioNTech US is committed to employee wellbeing and offers best-in-class benefits & HR programs to support an inclusive & diverse workforce. Salaried/Position-Targeted Hourly Employees working 30+ hours per week are eligible for our comprehensive benefits package. Benefits include but are not limited to:

• Medical, Dental and Vision Insurance
• Life, AD&D, Critical Illness Insurance
• Pre-tax HSA & FSA, DCRA Spending Accounts
• Employee Assistance & Concierge Program (EAP) available 24/7
• Parental and Childbirth Leave & Family Planning Assistance
• Sitterstream: Virtual Tutoring & Childcare Membership
• Paid Time Off: Vacation, Sick, Bereavement, Holidays (including Floating) & Year-End U.S. Shutdown.
• 401(K) Plan with Company Match
• Tuition Reimbursement & Student Loan Assistance Programs
• Wellbeing Incentive Platforms & Incentives
• Professional Development Programs
• Commuting Allowance and subsidized parking
• Discounted Home, Auto & Pet Insurance

…and more! More details to be shared.

Home to dozens of research institutions, biopharmaceutical companies, life science incubators, venture capital firms, and over 30 million square feet of laboratory space, Cambridge, Massachusetts has earned a reputation as the #1 life science cluster in the world. As part of the Greater Boston area, the city is often referred to as the "biotech supercluster" due to its high concentration of life sciences firms. This unique ecosystem is the result of a model partnership between academia and industry, fostering collaboration and innovation and driving the development of new therapies, medical devices, and diagnostics. As Cambridge's thriving life sciences industry continues to evolve, the city remains a beacon of knowledge, innovation, and collaboration, poised to shape the future of science and technology.

Apply now - We look forward to your application!

Apply for our Cambridge, US location and simply send us your documents using our online form.

By submitting your application, you acknowledge that a background check will be conducted as part of the recruitment process in accordance with applicable laws and regulations. If you are considered for the position, BioNTech will conduct the background check through our service provider 'HireRight'. You will be informed accordingly by your BioNTech-Recruiter.