Legal Operations Coordinator

Catholic Charities

Cleveland, OH

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JOB DETAILS

SALARY

$50,000–$60,000 Per Year

SKILLS

Automation, Change Management, Communication Skills, Computer Security, Content Management, Contract Approval, Contract Creation, Contract Management, Detail Oriented, Expense Tracking, Finance, Health Insurance, Intranet, Knowledge Management, Leadership, Legal, Legal Support Skills, Maintain Compliance, Metadata, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Multitasking, Operational Support, Operations, Operations Management, Organizational Skills, Performance Metrics, Plan Meetings, Presentation/Verbal Skills, Project/Program Management, Reconciliation, Regulatory Compliance, Reporting Dashboards, Reporting Skills, Statistics, Systems Administration/Management, Time Management, Writing Skills

LOCATION

Cleveland, OH

POSTED

Today

Legal Operations Coordinator:

The Legal Operations Coordinator supports the efficient and effective operation of the Legal Department by managing administrative, operational, and technology-enabled processes. This role works closely with the Sr. Legal Operations Manager tofacilitate the full contract lifecycle, administer legal systems, track metrics, and support compliance activities. The Legal Operations Coordinator plays a key role in improving efficiency and organizing the Legal Department.

Benefits:

Health Insurance starting your first day
401k plan including employer match
Competitive Time Off Benefits
Salary range: $50,000.00 - $60,000.00 annually

Responsibilities:

Contract Management

Serves as the primary point of contact for all contract-related inquiries.
Supports the contract lifecycle by administering the contract management system (HighQ), tracking approvals, and facilitating contract signature.
Manage contract change notices, renewals, and terminations.
Create and maintain contract management workflows and processes.
Cleanup metadata surrounding/supporting contracts in HighQ.
Develops reporting dashboards and statistics for contract management.
Identifies ways to optimize use of HighQ to drive process efficiencies.
Promotes the use of HighQ as the center for contract management, including ensuring departments upload required contracts and leases.

Legal Operations

Oversees daily legal operations by coordinating meetings, tracking outside counsel spend, and handling monthly expense reconciliation.
Manages content for the Legal Department's Intranet sites.
Works with Sr. Legal Operation Manager to implement, maintain, and improve legal technology solutions that support workflow automation, knowledge management and reporting.
Assists in the development and monitoring of departmental key performance indicators (KPIs).

Legal Department & Compliance Support

Organizes and maintains the Legal Department's records, including files, data, and corporate books.
Assists the Chief Legal Officer with issuing notifications, monitoring external inquiries, and coordinating requests involving IT security, finance, and clinical leadership.
Supports Compliance Officers by maintaining and updating policies and procedures, coordinating compliance audits, and tracking workforce training metrics.
Implements a contract playbook/clause library (e.g., site agreements, waivers, releases, facility use agreements, photo releases).

Collaboration

Work with departments across the organization to ensure contracts meet standards, are accurate, and undergo appropriate review.
Point person to create technology solutions (Microsoft Teams) for collaboration with other departments or specific projects.

Required Education and Experience:

Bachelors degree or Associate's degree with commensurate experience.
Minimum 2 years of relevant contract administration or legal support experience.
Strong proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
Willingness to learn new technologies including Microsoft Power Platform and Microsoft Teams.
Ability to manage multiple projects with competing deadlines.
Excellent written and verbal communication skills.
High attention to detail and accuracy.

Learn More about Catholic Charities and our Programs by visiting:

Overview | Catholic Charities Diocese of Cleveland (ccdocle.org)
Service Areas | Catholic Charities Diocese of Cleveland (ccdocle.org)
Families of Promise | Catholic Charities Diocese of Cleveland (ccdocle.org)

Catholic Charities is an equal opportunity employer.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

About the Company

Catholic Charities

Catholic Charities of Buffalo is the most comprehensive human service provider in Western New York, reaching all eight counties with professionally staffed locations. Catholic Charities serves Western New Yorkers without regard to age, race or religious affiliation. Today’s Catholic Charities leads the way for an integrated human service delivery system. In 2007, the agency voluntarily sought and received its first four-year accreditation from the Council on Accreditation, attesting to its adherence to the highest national professional standards and delivery of the best quality services. Catholic Charities offers programs that strive to empower individuals, children and families. Among them are comprehensive counseling services for all ages, basic emergency assistance and referrals, child and adult mental health services, chemical dependency treatment, educational and vocational services, services to the aging, parish outreach and advocacy, marriage counseling, foster care and adoption services, child and adult day care, and a variety of programs that address prevention and treatment of a number of family issues.

COMPANY SIZE

1 to 9 employees

INDUSTRY

Other/Not Classified

FOUNDED

1923

WEBSITE

http://www.ccwny.org/

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