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Legal Practice Assistant

Adams & Martin Group

Costa Mesa, CA

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Calendar Management, Communication Skills, Computer Skills, Conference Management, County Ordinances, Database Management Software/Systems (DBMS), Disbursements, Document Management, Fax Machines, File Maintenance, Legal, Legal Document Management Software, Legal Documents, Legal Support Skills, Mail Processing, Mail Services, Microsoft Office, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Proofreading, Reimbursement, State Laws and Regulations, Time Management, Word Processing, Writing Skills
LOCATION
Costa Mesa, CA
POSTED
2 days ago

Job Description

Legal Assistant

Essential Functions

  • Preparing Documents: Using word processing and document management software, the Legal Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
  • Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
  • Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
  • Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
  • Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
  • General Administrative Support: Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines
Requirements
  • 4+ years of experience as a practice assistant or legal secretary
  • Knowledge of legal terminology, legal documents and legal processes
  • Accurate typing of at least 70 words per minute
  • Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
  • Excellent communication skills, written and verbal
  • Understanding of correct grammar, spelling and punctuation
  • Strong proofreading skills
  • Superior organizational skills including filing, calendaring, and proofreading
  • Time management skills and ability to work independently as well as with a team
  • Regular predictable attendance


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job Reference: JN -032026-416825

About the Company

A

Adams & Martin Group

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