Legal Processing Specialist I

Legal Processing Specialist I

Salary

$3,972.80 - $4,524.00 Monthly

Location

Orange County Superior Court, CA

Job Type

Full-Time Regular

Job Number

0720SG-0926

Department

Court Operations

Opening Date

09/03/2026

Closing Date

9/18/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Position Information

The Superior Court of California, County of Orange

Is now accepting applications for:

LEGAL PROCESSING SPECIALIST I

DEADLINE TO APPLY

Deadline to apply for this recruitment is Friday, September 18, 2026, at 11:59 p.m. PST

This recruitment is open to external candidates, internal OCSC employees, and internal OCSC promotions. The eligible list established from this recruitment will be used to fill current and future vacancies.

SALARY INFORMATION

Legal Processing Specialist I Hourly Range: $22.92 - $26.10

Anticipated Starting Rate: $22.92 - Hourly

BENEFITS HIGHLIGHTS

Defined Benefit Retirement Plan (2.50% at 67 formula)

Choice of five medical plans

Health Reimbursement Arrangement (HRA)

Vacation and sick leave packages

14 paid holidays per year

Educational & professional reimbursement

Optional deferred compensation program (457 plan)

TELEWORK/ON-SITE OPPORTUNITY

This position is not eligible for telework opportunities.

ABOUT ORANGE COUNTY SUPERIOR COURT

The Orange County Superior Court is the third largest court of general jurisdiction in California. We have courthouses throughout the county, including locations in Orange, Westminster, Fullerton, Newport Beach, and Santa Ana. We have a staff of about 1,500 and an operating budget of nearly $280 million. The Courts Judges, Commissioners, and employees are recognized for their high standards of achievement, integrity, and diversity. The Court is committed to ensuring equal access to court services and enhancing public confidence in the court system.

To learn more about the Superior Court of California, County of Orange, visit our homepage at www.occourts.org.

Opportunity Details

ABOUT THE POSITION

The Legal Processing Specialist I performs specialized tasks, which include receiving, reviewing, and filing court-related documents, monitoring post-committal quality control of electronic documents, explaining procedures and rules, and performs related tasks within the area of assignment.

Positions are assigned to one of the following assignments: 1) a legal document processing/public service division such as Civil, Criminal, Traffic, Probate/Mental Health, Self-Help Services, Juvenile, or Family Law; 2) processing documents in a direct calendar courtroom, or 3) ensuring the data integrity and quality image of scanned documents in the Records and Exhibits Management Division.

Most assignments in this classification are in the capacity of deputy clerk of the court; therefore, incumbents are required to exercise excellent judgment and perform their duties with the highest degree of integrity in order to uphold the public's trust and confidence in the administration of justice.

The Legal Processing Specialist I classification is used for training purposes. Incumbents will be expected to gradually perform a broader range of duties with increasing responsibility and independence as experience is gained. A Legal Processing Specialist I is expected to qualify for advancement to Legal Processing Specialist II by the end of a twelve (12) month probationary period. There is no permanent status in the Legal Processing Specialist I classification. Upon advancement to Legal Processing Specialist II, incumbents are placed on a six (6) month promotional probation period.

Duties for the classification may include but are not limited to the following:

Explains legal filing procedures and associated fines and fees at the counter; assists the general public, law enforcement agents, attorneys and their staff, and other court employees with locating information, documents, and other court-related materials.

Interacts with the public or others in a high-visibility, high-volume environment involving intense and difficult situations requiring advising parties of proper procedures, court policies, and options.

Reviews and explains court-related documents for compliance with all applicable regulations, policies, and procedures; informs attorneys and litigants relative to the completing, filing, issuing, and serving of documents, subpoenaing witnesses, and documents, appeals, and post-judgment remedies and collection of fees/fines.

Accepts payment for bails, fines, and service fees from the public and by mail; issues receipts and makes changes; maintains and reconciles cash drawers; sets up and maintains accounts receivable; establishes bail trust accounts.

Assists in maintaining court calendars, notifies concerned parties, places cases on calendar, and assembles case documents; reviews court documents for completeness and accuracy; receives, processes, and assigns court proceedings based on pleadings, continuances, and other pertinent information; compiles a variety of narrative and statistical reports and court case statistics. Separates and distributes minute orders to appropriate parties as indicated by the court record.

Prepares documents for electronic imaging and performs post-committal quality assurance of scanned documents, ensuring data integrity and image clarity. Ensures appropriate docket codes and security levels are applied so that imaged documents are available to the appropriate parties.

Performs other duties as may be required.

To view the full job description, please click on the following link:

LEGAL PROCESSING SPECIALIST I

Minimum Qualifications

REQUIRED EDUCATION:

High school diploma, or GED equivalent.

REQUIRED EXPERIENCE:

One (1) year of full-time (or equivalent) clerical experience that includes providing customer service in person or via the telephone.

EDUCATION SUBSTITUTION:

Completion of twenty-four (24) semester units or thirty-six (36) quarter units in office practices, secretarial science, business administration, or a closely related field from a recognized college or university may be substituted for up to one (1) year of the required clerical experience. *Note: To receive substitution credit, a copy of your college diploma or official transcripts must be included with your application.

DESIRABLE QUALIFICATIONS

Bilingual skills (Spanish or Vietnamese) may be required for some positions, and bilingual employees are eligible for bilingual pay.

Additional Information

APPLICATION PROCESS

All applicants are required to submit a completed online application and supplemental questionnaire. To learn more about how to create an application, click HERE. Résumés will not be accepted in lieu of the required application and supplemental questionnaire. For tips on completing/updating your application, refer to our "Helpful Application Tips" guide by clicking HERE.

SELECTION PROCESS

STEP 1: Applications will be reviewed by Human Resources to identify candidates who meet the minimum qualifications and/or desirables. It is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.

STEP 2: Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, additional assessments and/or screening interviews may be conducted.

STEP 3: Those candidates who are successful in the assessment/review may be placed on the eligible list and may be considered for an interview. Placement on the eligible list is not a guarantee of interview or employment. All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process will include a reference check and a local background check.

BACKGROUND CHECK

A thorough background check will be conducted, including but not limited to work experience, education, certifications, driving record, criminal record, litigation judgment or verdict. Fingerprints of candidates are also taken as part of our background check process.

REASONABLE ACCOMMODATIONS

Orange County Superior Court provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department at HRStaffing@occourts.org if you feel that you will need a reasonable accommodation for any aspect of the selection process.

ELIGIBLE LIST

This recruitment will be used to establish an eligible list for current and future vacancies. The eligible list will remain active until the list is exhausted, or a new recruitment opens.

STATUS NOTIFICATIONS

You will be notified by email during the process of this recruitment through governmentjobs.com. Please check your email spam/junk folders and accept emails ending with governmentjobs.com and occourts.org. If your information changes, please update your profile at http://www.governmentjobs.com/.

E-VERIFY

The Superior Court of California, County of Orange participates in the E-Verify program which confirms employment eligibility of new hires.

QUESTIONS?

For questions regarding this recruitment, please contact Isia Vasquez Batres at ivasquezbatres@occourts.org. For general employment information, please click HERE.

Orange County Superior Court is an Equal Opportunity Employer

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Updated: 10/31/2025

INSURANCE PLANS: Employees have an option to enroll in one of five medical plans; three HMOs (Cigna Select, Cigna Choice, and Kaiser Choice) and two PPOs (Wellwise Choice or Sharewell Choice), both administered by Blue Shield. The employee contributions toward the HMO or PPO insurance vary based on plan, coverage level and participation in the annual wellness credit program. To view health plan rates and summaries of benefits and coverage, click here.

Various non-medical benefits (dental, vision, life insurance, accidental death and dismemberment insurance, short-term disability (STD) insurance) are available and are administered by the Orange County Employees Association (OCEA).

FLEXIBLE SPENDING ACCOUNTS: Employees have an option to enroll and contribute to a pre-tax Health Care Flexible Spending Account (HCFSA) and a Dependent Care Flexible Spending Account (DCFSA). These accounts may be used to eligible health care expenses or eligible care expenses within that plan year.

HEALTH REIMBURSEMENT ARRANGEMENT: The Court will contribute $63.04 per pay period into individual employee Health Reimbursement Arrangement (HRA) accounts for eligible full-time employees ($31.52 per pay period for eligible part-time). This Court contribution will increase 2.5% annually each first full pay period in July.

LONG-TERM CARE: CalPERS Long-Term Care coverage is available to current and former California public employees, retirees, their spouses, parents, parents-in-law, children, siblings (including stepbrothers and stepsisters), grandparents, grandchildren, nieces, nephews, aunts, uncles, sons-in-law, daughters-in-law between the ages of 18 and 79 when they apply. Eligible family members may apply even if the public employee or retiree who makes them eligible does not apply or is not approved for coverage. NOTICE: CalPERS has temporarily suspended open enrollment for the Long-Term Care Program due to current uncertainty in the long-term care market. Therefore, until further notice, CalPERS will no longer accept new applications for coverage at this time.

RETIREMENT: Defined Benefit, fully qualified plan based on the County Employees Retirement Law of 1937 (Government Code Section 31450 et. al.). Employee and Court contributions are based on several variables including age, hire date, and salary. The plan is administered by an independent agency, Orange County Employees Retirement System (OCERS), and has reciprocity with various California systems. Currently, eligible new employees hired on or after January 1, 2013, will be enrolled in a defined benefit retirement plan referred to as Plan U (2.5% at 67 formula). *If you were employed by an OCERS employer or reciprocal agency prior to January 1, 2013, you have less than a six-month break in service, and reciprocity is established, you may be eligible to select from two other retirement pension formula options (Plan J or Plan P). See OCERS website for more information. OCERS members are also subject to specified compensation and benefit limits as outlined here.

DEFERRED COMPENSATION: Optional deferred compensation 457 & Roth 457 Deferred Contribution Plans are available.

VACATION ACCRUAL: 0-3 years accrue 80 hours of vacation time per year as a full-time employee. Thereafter, 4-9 years, 120 hours per year; 10-19 years, 160 hours per year; 20 or more year, 200 hours per year. Maximum accrual of hours: 0-9 years; 240 hours; 10 or more years, 320 hours. Part-time employees accrue vacation on a prorated basis.

HOLIDAYS: 14 paid holidays per year.

SICK LEAVE: 0-3 years accrue 80 hours of sick time per year as full-time employees. After 3 years, full-time employees accrue 120 hours per year. Part-time employees accrue sick leave on a prorated basis. Unlimited accrual. Some sick leave maybe converted to cash or vacation time.

COMP TIME: All employees receive compensatory time every March. Full- time employees receive 6 hours and part-time employees receive 3 hours.

ANNUAL PERSONAL DAY: All full-time employees have the option to take a paid Annual Personal Day on their date of birth. If the date of birth falls on a weekend or holiday, the Annual Personal Day will be observed on the closest business day. Part-time employees receive their Annual Personal Day on a prorated basis.

BEREAVEMENT LEAVE: 5 days of paid leave per qualifying instance.

UNEMPLOYMENT INSURANCE: Court pays into county administered insurance fund.

OVERTIME: Court pays overtime (time and a half) for all hours worked over 40 hours per week, even for exempt employees with the exception of Official Court Reporters. Court Technology employees earn overtime where overtime is in excess of 80 hours worked per pay period.

WORKERS COMPENSATION: Administered by the Judicial Councils, third party administrator.

EDUCATION REIMBURSEMENT: Court reimburses up to $3,500 per year of tuition for approved, necessary courses, subject to availability of funds.

FEDERAL STUDENT LOAN REPAYMENT AND FORGIVENESS PROGRAMS: Employees of the Court may be eligible for Federal Student Loan Repayment and Loan Forgiveness Programs.

BILINGUAL PAY: Available at additional $0.58/hour for selected classes in selected positions.

EXCEPTIONAL BILINGUAL PAY: Available for specific classes at a rate of $1.15/hour in selected positions.

EMPLOYEE ASSISTANCE PROGRAM (EAP): Court offers EAP confidential services to assist employees with marital, family, emotional, legal, financial, and chemical dependency problems. This service is offered 24 hours a day, 7 days a week.

DISCOUNT PROGRAMS: There are numerous discount programs available to Court employees. These include, but are not limited to discounts on hearing aids, pet insurance, local attractions, technology products, wellness services and gym memberships.

ONLINE PRIVACY BENEFIT: Employees may elect to enroll in a voluntary online privacy protection plan provided by IronWall360. This benefit helps protect employee's online privacy by searching the Internet and locating any personal information and making sure it is removed.

Provisions are subject to terms: Memorandum of Understanding.

01

INSTRUCTIONS: The information you provide on this questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the selection process and may also be used in a competitive evaluation of qualifications. Be as specific as possible and include all information requested. If you do not have experience in an area, please answer "N/A". Statements such as "see application," will not be accepted in lieu of a response. All employers referenced on this questionnaire must be listed on your application. Do you understand these instructions?

• Yes
• No

02

I understand that a résumé MAY NOT be submitted in lieu of the employment application (or completion of the work history section of the application). A résumé may be submitted in addition to the employment application, but applicants are selected for an interview and/or testing based primarily on information supplied by the application and supplemental forms. Do you understand these instructions?

• Yes
• No

03

RESIDENCY/WORK ELIGIBILITY REQUIREMENT: I understand that I may live outside of the State of California while participating in a recruitment process; however, if am selected for a position, I must reside within the State to be eligible for Court employment. In addition, work performed while working for the Court, even remote work, must be done within the State of California. I also understand that the Orange County Superior Court does not sponsor work visas for applicants. Do you understand this requirement?

• Yes
• No

04

Have you graduated from high school or attained a satisfactory score on the G.E.D. equivalency exam?

• Yes
• No

05

EDUCATION SUBSTITUTION: Completion of twenty-four (24) semester units or thirty-six (36) quarter units in office practices, secretarial science, business administration, or a closely related field may substitute for one (1) year of the required clerical experience. A clear copy of your college transcripts must be attached to your application to receive educational substitutional credit. Do you understand these instructions?

• No - I will not use education substitution.
• Yes - I have attached a clear copy of my college diploma/certificate, or official transcripts.

06

How much full-time (forty (40) hours/week) clerical experience, which includes providing customer service in person or via the telephone, do you have?

• I do not have this type of experience.
• I have less than one (1) year.
• I have one (1) year or more.

07

Describe your experience performing clerical duties, as well as your customer service experience as indicated in question #6. Also, please identify the company/agency/organization where you gained the experience. Employers referenced in response to this question must also be included in the work experience section of your application. If you do not have experience, please enter "N/A".

08

Some vacancies may require the use of bilingual skills, particularly Spanish/English and Vietnamese/English. From the options below, please select which best describes your bilingual skills (select all that apply).

• Spanish/English
• Vietnamese/English
• Other
• None

09

If you answered OTHER to question #8, in which language(s) are you bilingual?

Required Question

Employer Superior Court of Orange County

Address 700 Civic Center Drive West

Human Resources, P.O. Box 1994

Santa Ana, California, 92701-1994

Phone (657) 622-6878

Website http://www.occourts.org/employment