Legal Publications Production Coordinator

This role coordinates the production of the Oregon State Bar's print and online legal publications by managing publication workflows, maintaining production standards, and ensuring the timely, accurate, and consistent delivery of high-quality publications. Maintains publication templates and production tools, supports digital publishing platforms, and continuously improves publication processes and electronic products.

This position is authorized to work a remote schedule.

Essential Duties:

• Coordinates the layout, formatting, and production of print and online legal publications, ensuring timely, accurate, and high-quality publication.
• Develops, maintains, and modifies Microsoft Word templates, styles, and macros to support efficient publication production and consistent formatting.
• Applies Legal Publications style standards to publication content and prepares final PDF and Word files for print, online publication, and the online bookstore.
• Develops, maintains, and monitors Legal Publications production standards and style guidelines to ensure consistency and quality across print and digital publications.
• Manages publication content within the BarBooks online library, including posting chapters and downloadable forms, and creating links to internal cross-references and to the Decisis legal research platform.
• Develops electronic forms and supporting files for publication products and provides final publication files to external publishing vendors.
• Maintains and updates BarBooks content using WordPress, including announcements of new and revised publications.
• Identifies, recommends, and implements improvements to publication production processes, workflows, and electronic publishing products.
• Trains and provides quality oversight for designated Legal Publications backup staff to ensure adherence to production standards and continuity of operations.

Other Duties:

• Other duties as assigned.

Qualifications:

• Associate degree required. Emphasis in English, communications, publishing, technical writing, or a related field preferred.
• Three years of recent experience in print and digital publication production preferred.
• Understanding of legal terminology, legal publications, or legal processes preferred.
• Two years of experience using Microsoft Office Suite in a Microsoft Windows environment, with advanced proficiency in Microsoft Word (styles, templates, and macros) and proficiency in Microsoft Excel.
• Experience managing multiple concurrent projects (typically 3 to 6) with competing priorities and varying timelines.
• Exceptional attention to detail and consistency.
• Basic understanding of artificial intelligence (AI) tools and their application in publication production and administrative workflows.
• Ability to type 50 to 60 WPM with accuracy.
• Excellent written and verbal communication skills.
• Strong editing and proofreading skills.
• Excellent administrative and organizational skills.
• Ability to work independently, multitask, prioritize, and meet deadlines in a detail- oriented environment.
• Ability to exercise sound judgment in keeping with the policies and objectives of the Legal Publications Department and the OSB.
• Commitment to the concept of teamwork, collaboration, and cross-responsibility within Legal Publications, Equity and Professional Development teams, and other OSB programs and departments.
• Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may be substituted for the above.

Job Related Physical Characteristics:

• Ability to communicate in person, in writing, by e-mail, and by telephone.
• Ability to operate a computer for long periods of time.
• Ability to manipulate data for program purposes and typing.
• Ability to use standard office equipment and computer peripherals.
• Ability to proofread, edit, and review design and layout of written documents.
• Ability to perform detailed work requiring concentrated effort.
• Ability to sit and maintain focus for prolonged periods of time.

Visit http://www.osbar.org/osbcenter/openings.html for full job details.

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For this non-exempt position, the pay range is $28.80-$34.20 per hour, depending on experience. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this sounds like a position that interests you, email your resume with a cover letter to hr@osbar.org or mail to Chief People and Culture Officer, Attention: LPPC, Oregon State Bar, PO Box 231935, Tigard, OR 97281.