Legal Receptionist & Administrative Coordinator

Job Title: Legal Receptionist & Administrative Coordinator

Location: Los Angeles, CA, 90067

Shift Timing: 8:30 AM to 5:30 PM (Mon to Fri)

Job Type: Temp to Perm (3 months temp to perm)

Pay Rate: Up to $22.07 per hour

Work Authorization: US Citizen or Green Card Holder

Summary:

Our client is seeking a professional and dependable Legal Receptionist & Administrative Coordinator for their office in Los Angeles, CA. The role involves answering phones, scheduling conference rooms, coordinating the hospitality team, and providing exceptional customer service within a legal environment. The ideal candidate will have legal experience, excellent communication skills, and the ability to maintain a high level of professionalism.

Responsibilities:

Provide exceptional customer service to the firm, assisting law partners, paralegals, and legal administrative assistants.

Greet all visitors and employees, offering a professional and welcoming experience.

Schedule meeting rooms and ensure they are equipped with necessary supplies, beverages, and video conferencing tools.

Answer all incoming telephone calls professionally, following firm/Ricoh phone etiquette.

Participate in company and community service events or firm initiatives.

Perform light clerical duties, including preparing documents, maintaining files and calendars, and scheduling appointments and meetings.

Prepare legal documents and correspondence from drafts or dictated text.

Manage calendars and assist in meeting deadlines.

Maintain an organized workspace and perform light housekeeping duties.

Build professional relationships with clients and employees within the firm.

Educate oneself on the firm culture, key people, and their roles, and assimilate into the culture.

Understand and adhere to firm culture and expectations regarding client and visitor greetings.

Maintain visitor and guest security procedures.

Monitor the whereabouts of attorneys and staff to handle telephone calls, visitors, and questions appropriately.

Serve as a firm concierge, familiarizing oneself with the area, restaurants, coffee houses, etc.

Maintain a professional appearance and cleanliness of the firm lobby.

Order supplies when necessary and organize supply rooms and closets.

Perform light hospitality duties such as providing coffee, water, and ordering food and drinks.

Perform other duties as assigned.

Minimum Qualifications:

High school diploma or equivalent.

1-2 years of experience in a similar role, preferably within a legal environment.

Excellent communication and interpersonal skills.

Strong organizational skills and attention to detail.

Ability to work independently and manage multiple tasks.

Proficiency in Microsoft Office and basic computer applications.

Must be fully vaccinated and provide proof on the first day.

Required Skills:

Experience in mailroom operations and ordering supplies.

Ability to perform clerical tasks and provide administrative support.

Strong customer service skills.

Benefits:

Medical

Dental

Vision

Eye Care

Additional Information:

Report to Venable LLP, 2049 Century Park Suite 2300, Los Angeles, CA 90067.

Dress code is business professional in black attire.

Parking is validated.

Los Angeles, CA, 90067

Alivia Group Business Solutions