Legal Secretary - Collections Enforcement Section

The Office of the Ohio Attorney General is currently seeking a motivated and hard-working individual for a position as a Legal Secretary within our Collections Enforcement section. This talented individual will provide secretarial support while working in a collaborative team environment. The successful candidate will perform a variety of clerical, administrative and legal support tasks for attorneys and other office staff. This position will work a hybrid in-person/remote schedule. There may be changes to the schedule based on training and operational needs. The headquarter location is 30 East Broad Street, Columbus, Ohio.

The duties for this position include, but are not limited to, the following:

• Performs highly confidential legal secretarial work for office attorneys;
• Physically and electronically files briefs, motions and other documents in state and federal court;
• Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities);
• From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications;
• Proofreads and corrects all materials prior to review by attorneys;
• Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public;
• Schedules meetings/appointments;
• Scans and processes mail for the section; and
• Answers main phone line within the section

6 months work experience performing legal secretary duties in a law firm or legal setting;

• Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college;
• Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college;
• Or completion of Bachelor's degree or higher in any related field;
• and1 course or 1 month experience in public relations.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Preferred qualifications:

• Proficient in Microsoft Office applications (e.g. Word, Excel, PowerPoint, Access, and Outlook);
• Working knowledge of the Ohio Revised Code and other relevant statutes and law;
• Familiarity with briefs or other pleadings prepared for administrative hearings and state and federal trial and appellate courts and the Ohio Supreme Court
• Experience electronically filing documents with the courts

Job skills: administrative support/services, attention to detail, confidentiality, time management, verbal communication, and written communication