We are seeking an experienced Legal Secretary with 5 to 10 years of relevant experience to support our legal and asset management operations across a mixed portfolio of commercial and residential assets. This role requires a highly organized professional who is detail driven, confident managing leasing documentation, and capable of handling both legal and administrative responsibilities in a fast-paced environment.
Key Responsibilities
Leasing and Contracts
Draft, revise, and format commercial leases, residential tenancy agreements, amendments, renewals, notices, and related correspondence
Assist in the preparation and review of service contracts, vendor agreements, and other legal documentation
Track and monitor critical dates including lease expiries, renewals, rent escalations, and notice deadlines
Coordinate execution of agreements and maintain proper documentation records
Prepare summaries and abstracts of lease terms
Liaise with tenants, brokers, external counsel, and internal stakeholders
File and Document Management
Maintain organized electronic and physical lease and contract files
Manage document control and version tracking
Assist with due diligence materials for acquisitions, financings, or refinancing
Prepare closing binders and maintain contract databases
Administrative Support
Manage calendars, schedule meetings, and coordinate transaction timelines
Prepare correspondence, reports, and internal memoranda
Support general office administration related to leasing and legal matters
Assist with invoice tracking for legal and professional services
Provide back up administrative support to senior management when required
Qualifications
5 to 10 years of experience as a Legal Secretary or Legal Assistant, with direct experience in commercial and residential leasing
Strong background in construction contracting
Strong understanding of lease structures, contract terminology, and documentation procedures
Advanced proficiency in Microsoft Word and Excel
Experience with document management systems
Excellent organizational skills and attention to detail
Ability to manage multiple files and deadlines simultaneously
Strong written and verbal communication skills
Discretion and professionalism in handling confidential information
Preferred Experience
Experience working with commercial retail, office, or multi residential properties
Familiarity with lease tracking and abstraction systems
Experience supporting in house legal or ownership teams
Compensation
Compensation will be commensurate with experience and qualifications.