PUBLIC DEFENDER SERVICE CORPORATION Government of Guam JOB ANNOUNCEMENT OPEN COMPETITIVE EXAMINATION TO ESTABLISH A LIST FOR THE POSITION OF LEGAL SECRETARY I Announcement No. PDSC JA -14-2026 OPEN S June 24 2026 CLOSE S July 09 2026 Pay Grade H 22 OPEN Step 1 32609 PA - Step 10 44766 PA PROMOTION Step 1 32609 PA - Step 18 57474 PA WHO MAY APPLY Open to all government of Guam employees and the public . MINIMUM EXPERIENCE AND TRAINING a Two 2 years of experience in typing and clerical work including one 1 year in legal office and graduation with an Associate of Arts degree in secretarial administration or clerical studies as appropriate or b Three 3 years of experience in typing and clerical work including one 1 year in a legal office and completion of a secretarial diploma program 66 quarter hours from a recognized business or junior college or c Four 4 years of experience in typing and clerical work including one 1 year in a legal office and graduation from high school or d Any equivalent combination of experience and training provides the minimum knowledge skills and abilities. NATURE OF WORK This is entry level legal secretarial work. Employees in this perform routine legal secretarial duties to an attorney which follow established procedures. Work is reviewed through internal controls and review of completed tasks records and reports. Supervision is received on a daily basis until duties are learned. ILLUSTRATIVE EXAMPLES OF WORK Prepares and types complete case packages transcribes from a recording machine or attorneys notes letter memoranda reports minutes of meetings speeches telephone conversations and legal documents such as wills petitions answers pleadings deed leases mortgages or other types of contracts briefs abstracts and depositions uses appropriate forms and formats in the preparation of legal documents proofreads all documents before processing for accuracy as to form and grammar. Reviews all incoming legal documents and correspondence for the attorney initiates action as necessary such as contacting clients regarding scheduled court hearings serves notice and other matters on opposing parties to ensure that cases are ready for hearing does follow up as r equired on other documents obtains necessary information from respective files to prepare and submit documents to the attorney for approval Receives and screens all persons wishing to see or talk to the attorney furnishes or obtains information concerning pending or closed cases and matters using discretion and judgement in determining what information may be released or needed for a particular case. Organizes facts f or documents and prepares digest of depositions articles letters o f books for attorney assembles exhibits affidavits and other pertinent documents for submittal to court andor use by the attorney. Establishes and maintains the attorneys case files maintains tickler system to keep abreast of case deadlines prepares daily dockets and pull case files for hearing and appointments conducts monthly and quarterly inventory of caseloads to ensure that cases are kept current. Maintains calendar and schedule appointments for attorney coordinates and schedule hearings with the court meetings with clients adverse parties and opposing counsels. Maintains clients files and attorneys reference files establishes and implements case file retention and releases. Performs related work as required. MINIMUM KNOWLEDGE SKILLS Knowledge of legal office practices and procedures. Knowledge of business English spelling punctuation and grammar Ability to learn legal terminology case management techniques and procedures formats and forms. Ability to learn LEGAL SECRETARY I Announcement PDSC JA -14-2026 AND ABILITIES interpret and apply program guidelines and requirements. Ability to exercise good judgement courtesy and tact in receiving callers giving and obtaining pertinent information and making proper disposition of problems. Ability to operate micro -computer in word processing applications. Ability to work effectively with clients employees and the public. Ability to communicate effectively orally and in writing. Ability to maintain records and prepare reports Skill in transcribing from a machine and typing at a prescribed rate of speed. EVALUATION METHOD Applicants will be rated on a scale between 70.00 and 100.00 percent on the basis of their training education and experience in relation to the minimum requirements of the position. DOCUMENTATION AND EDUCATION REQUIREMENTS To validate the credentials you claim e.g. High School Diploma College Transcript DD -214 etc. you must submit an original or certified copy of the required documents along with each employment application bearing your legal signature. Failure to provide the necessary docume ntation may result in disqualification. Applicants claiming educational qualifications must submit official or verified copies of transcripts or diplomas. In accordance with Public Law 29 -113 all new employees entering government service in Guam must meet the minimum educational requirement of a high school diploma successful completion of a General Education Development GED test or an equivalent genera l education high school program. Alternatively successful completion of a certificate program from a recognized accredited or certified vocational technical institution is also acceptable. PROHIBITION PURSUANT TO PUBLIC LAW 28- 98 No person convicted of a sex offense under the provision of Chapter 25 of Title 9 Guam Code Annotated GCA or an offense as defined in Article 2 of Chapter 28 of Title 9 GCA in Guam or an offense in any jurisdiction which includes at a minimum all the elements of said offenses or who is listed on the Sex Offender Registry shall work in any agency or instrumentality of the government of Guam. PRE-EMPLOYMENT DRUG SCREENING Applicants offered employment with the Government of Guam are required to undergo and pass a mandatory drug test prior to beginning employment. This requirement also applies to employees selected for Test Designated Positions TDP. Failure to comply with or pass th e drug test will result in the withdrawal of the employment offer or appointment . EMPLOYMENT MEDICAL EXAMINATION Applicants who accept an offer of employment must undergo a medical examination and receive certification from a physician confirming their ability to perform the duties required for the position. WORK ELIGIBILITY When offered a position you will be required to provide proof of identity and eligibility for employment in the United States as a condition of employment. HOW AND WHERE TO APPLY You may submit an employment application form at the Public Defender Service Corporation HR Office 779 Route 4 Sinajåña Guam 96910 any time between the hours of 800 am to 1200 pm100 pm to 500 pm Monday through Friday except on Holidays or when office is closed. Government of Guam application forms are available for download on our website at www.guampdsc.org under the Employment section. You may also email your application and supporting documents in PDF format to Human Resources at hrguampdsc.org . Ensure that your PDF is not password -protected. The deadline for submission is 500 p.m. on the closing date of this job announcement. FOR MORE INFORMATION For assistance please visit our office at 779 Route 4 Sinajana or contact our Human Resources team at 671 475 -3100. Public Defender Service Corporation is an Equal Opportunity Employer" ___ SHANE G.L. NGATA PD ADMINISTRATIVE DIRECTOR