Legal Secretary - PCT&E

Who We Are

ArentFox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, ArentFox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

Why Join Us

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

Job Description

Support attorneys in the Trusts and Estates group in our Los Angeles office. The position involves heavy client contact, scheduling, preparing and organizing billing and file materials, and managing

administrative aspects for a busy assignment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Preparing and editing Firm/Client letters, memoranda and standard Trust and Estate documents.
• Supporting Client needs and recommend approaches that will meet our commitment to the most cost-effective client service.
• Maintaining client and general files (electronic and paper) in an orderly fashion for matters assigned to the attorney or paralegal.
• Utilizing direct time and billing systems to submit attorney/paralegal time to Accounting and preparing client invoices.
• Screening incoming telephone calls, recording messages or placing appropriate information into the voicemail system.
• Forwarding outgoing documents on a timely basis.
• Coordinating travel arrangements, scheduling of conference rooms, and catering for meetings.
• Receiving visitors and maintaining good public relations with clients and retaining confidentiality of attorney-client relationship.
• Maintaining open communication with attorneys and/or paralegal assigned to and other team members regarding the status and quality of all work in progress.
• Arranging for assistance from administrative staff departments (document processing, photocopy, facsimile, mailroom personnel and accounting) as necessary to complete work assigned.
• Acting as backup to other module team members to support additional attorneys or paralegals when necessary.
• Maintaining attorney CLE compliance records in conjunction with CLE coordinator.
• Processing expenses for attorneys/paralegals, utilizing Firm standard software.
• Acting as liaison for new attorneys in the onboarding process by conducting orientation on Firm/departmental procedures.
• Performing other duties as assigned at the request of the Manager, attorneys and/or paralegals.

MINIMUM QUALIFICATIONS

• HS Diploma or equivalent is required. College degree preferred but not necessary.
• Previous work experience in estate planning (3+ years) and is preferred.
• Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint), iManage, Adobe PDF, and time and billing software (Elite/3E experience preferred, but not required).
• Ability to type at least 60 wpm with a high degree of accuracy
• Ability to work in a team environment with both attorneys and other colleagues throughout the Firm.
• Flexibility in daily schedule to meet Firm's needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed.

This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements.

The anticipated good-faith base salary range for this position is:

• Los Angeles: $92,000 to $126,500 per year.

Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications. We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence-knowing your pay recognizes both your impact and our commitment to an equitable approach.

In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.

Benefits

We know that the needs of our employees vary and can change throughout the different stages of life. That's why we offer a wide array of flexible benefit options designed to help you live healthy, live well, and live for tomorrow. In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.

Commitment to Equal Opportunity

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

• The job description is a general summary of the major duties. It may not specify all duties, tasks, and assignments associated with a job. It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review and modification.