Legal Secretary (Walnut Creek)

Job Summary: Seeking a skilled Legal Secretary to provide comprehensive secretarial and administrative support to the Legal Department, ensuring efficient case management, documentation, and trial preparation.

Key Responsibilities:

• Maintain attorney calendars and tickler systems to track key dates and deadlines.

• Schedule meetings with clients, experts, attorneys, co-counsel, and court appearances.

• Manage and review incoming mail using OnBase, ensuring proper indexing and calendaring for attorney review.

• Draft correspondence and memos to request or share legal information.

• Communicate with clients to obtain required case details and documentation.

• Maintain and organize electronic confidential legal files, ensuring accurate documentation of all case activities.

• Prepare and file discovery, pre-trial, and trial documents with courts as required.

• Coordinate and maintain schedules for discovery activities involving plaintiffs and defendants.

• Provide legal secretarial support for various matters, both short-term and long-term assignments.

• Answer and screen telephone calls professionally and efficiently.

• Transcribe dictations and type correspondence, pleadings, court forms, reports, and legal summaries.

• Assist and back up other secretaries as needed to ensure workload balance.

• Stay updated on current court rules and procedural requirements.

• Support department and company projects as assigned.

Education and Experience:

• High school diploma or GED required.

• Minimum of 7 years of defense trial and litigation experience in a legal or similar professional setting.

• Minimum of 3 years' recent California Civil Litigation experience.

• Proven trial preparation experience is mandatory.

Skills and Abilities:

• Excellent organization, communication, and time management skills.

• Strong knowledge of court procedures and litigation processes.

• High attention to detail with the ability to work independently and take initiative.

• Proficient in MS Word and knowledgeable in case management software.

• Typing speed of 70+ words per minute required.