Legal Secretary

Legal Secretary

Our client is a well-established law firm with a longstanding reputation for excellence and a collaborative, people-first culture. Known for investing in its employees, the firm offers a stable environment, strong leadership, meaningful career growth opportunities, and a supportive team where people tend to stay and build long-term careers.

Job Description

Provide administrative support to a team of Fiduciary Accountants, helping manage a busy and evolving workload. Manage a high volume of internal and external emails, ensuring timely and professional communication. Coordinate client meetings, prepare materials, and ensure all required documents are organized in advance. Draft, edit, proofread, and format correspondence and client-related documents. Create and maintain electronic and physical client files, binders, and records. Monitor calendars, schedule appointments, and track important deadlines. Assist with monthly billing and time entry, ensuring accuracy and attention to detail. Coordinate notary services and assist with client document execution. Maintain and update client and referral contact information. Partner closely with colleagues on special projects and day-to-day office operations.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

A successful Legal Secretary should have: At least 2+ years of experience in a law firm environment. Strong administrative and organizational skills with the ability to manage multiple priorities. Experience supporting attorneys, accountants, or other professional staff in a fast-paced setting. Excellent written and verbal communication skills with a client-service mindset. Proficiency in Microsoft Office Suite, Outlook, and document management systems. Exceptional attention to detail and the ability to handle confidential information with discretion. Experience with Trusts & Estates, fiduciary accounting, tax-related work, or estate administration is a strong plus. A proactive, team-oriented approach and the ability to work independently when needed.

What's on Offer

Competitive salary ranging from $55,000 to $75,000. 25 days of PTO from day one, plus paid holidays. Comprehensive benefits package and 401(k). 35-hour work week with overtime eligibility. Annual compensation reviews and growth opportunities. Long-term career stability with a highly respected firm.