DescriptionJob DescriptionPOSITION: Legal Support CoordinatorREPORTS TO: Director of Legal OperationsPOSITION TYPE: 12-monthSTART DATE: July 2026COMPENSATION: $26.40 - $31.68/hour, Home Office Grade 4At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.Some Quick Stats About Us21,650 Students2,600 Team Members16 Secondary Campuses12 Elementary Campuses91% Students Who Qualify for Free/Reduced-Price Lunch96% Hispanic & African-American Students99% Students Who Are Accepted to a 4-Year University85% First-Generation College StudentsRanked in the Top 100 High Schools in the Nation, U.S. News & World ReportWe serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston's city limits serving our increasing population.The OpportunityYES Prep needs a dynamic Legal Support Coordinator with a robust set of experiences to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships.To put it simply, you will keep the organization's legal work organized, documented, and moving forward. This role manages contract workflows, supports TitleIX and investigation processes, conducts legal research, and ensures required steps and timelines are followed. It's ideal for someone who enjoys detail-oriented work, building reliable systems, and supporting complex matters behind the scenes.The RoleWhen you join the YES Prep team, some of the work and responsibilities will include:Contract Lifecycle ManagementOwning the end-to-end contract lifecycle workflow: intake, routing for Director review, approval tracking, execution, and archivingMaintaining a centralized contract register with status, key dates, renewal timelines, and approval milestones, surfacing upcoming deadlines to the Director on a defined schedulePreparing, tracking, and organizing contracts throughout the approval lifecycleMaintaining contract records and support Board approval processesDrafting routine legal documents (e.g., standard agreements, notices, form letters) in alignment with established templates, policies, and Director-approved standards; escalating any non-routine or novel documents to the Director before issuanceMaintaining records retention policy and proceduresFlagging any contracts approaching renewal, expiration, or requiring amendment and initiating the renewal workflow with sufficient lead time for Director reviewSOP & Policy MaintenanceOwning version control and maintenance of legal operations SOPs, policy templates, and compliance documentation, surfacing documents requiring update to the Director on a defined review cycleDrafting first versions and annual updates of standard legal operations SOPs for Director review and approvalMaintaining an SOP and policy library with current versions, effective dates, and next review dates, ensuring nothing goes stale without Director awarenessCoordinating cross-functional input on policy drafts as directed, gathering feedback from stakeholders and consolidating for Director reviewLegal Matter Intake & TrackingServing as the single intake point for all incoming formal legal matters, including complaints, subpoenas, custody orders, legal notices, and agency inquiriesOpening a file, assigning a tracking number, setting the response timeline, and routing each matter to the Director within one business day of receiptMaintaining a unified legal matter log with status, deadlines, assigned owner, and required next steps, providing the Director with a weekly status snapshotTracking and coordinating formal complaints, including documentation, timelines, and required responses; escalating all matters with potential legal exposure, media risk, or precedent-setting implications to the Director immediately upon identificationSupporting responses to subpoenas, custody orders, and legal notices in alignment with established templates, policies, and regulatory requirementsCoordinating document collection, redaction, and productionProviding document production support to the Compliance Coordinator on PIR responses as assigned; the Compliance Coordinator holds primary ownership of PIR workflowLegal Research & Case SupportConducting legal and regulatory researchResearch does not include providing legal opinions or compliance determinations; findings are surfaced to the Director for all risk or interpretation decisionsTracking and coordinating formal complaints, including documentation, timelines, and required responses; escalating high-risk or complex matters to the DirectorSupporting responses to subpoenas, custody orders, and legal notices in alignment with established templates, policies, and regulatory requirementsCoordinating document collection, redaction, and productionTitle IX & Investigation Process SupportManaging Title IX case intake, tracking, and timelinesEnsuring required notices and documentation are completedCoordinating with campus and HR investigators (no fact-finding)Supporting process and documentation for personnel and student investigationsMaintaining audit-ready legal and investigation filesThis role supports Title IX process administration only and does not serve as YES Prep's designated Title IX Coordinator under 34 CFR 106.8; all determinations and formal notifications are made by or under the direction of the designated Coordinator.Compliance & Legal Training CoordinationCoordinating logistics for all legal and compliance training initiatives led by the Director, including scheduling, participant communication, materials preparation, and room or platform setupMaintaining training completion records and track participation against required timelines, flagging gaps to the DirectorPreparing and organizing training materials, presentation decks, and reference guides as directed, maintaining a current library of training resourcesCoordinating any follow-up actions or acknowledgment requirements after training deliveryExternal Counsel CoordinationServing as the operational point of contact for external counsel engagements: coordinating scheduling, transmitting documents, tracking deliverables, and managing communication logisticsTracking all active outside counsel matters, deadlines, and open items, providing the Director with a regular status updateProcessing and routing external counsel invoices for Director approval, verifying that billed services align with approved scope before submissionMaintaining organized files for each outside counsel engagement, including engagement letters, correspondence, invoices, and deliverablesThis role does not independently direct, authorize, or engage outside counsel; all decisions regarding scope and engagement are made by the Director.Additional duties as assigned by the team or department leadershipThe PersonWe seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:The Must HavesBachelor's degree from an accredited institution or equivalent relevant work experienceParalegal certificate from an ABA-approved or accredited program or 2+ years of paralegal/legal operations experience3–5 years of experience in a legal, compliance, or paralegal role, with demonstrated ability to manage multiple active matters simultaneouslyFamiliarity with legal and regulatory requirements related to education, public information, and confidentiality (e.g., FERPA, TPIA/FOIA, Title IX processes)Experience drafting, reviewing, or organizing contracts and legal documentsExperience managing case files, deadlines, and documentation systemsExperience conducting legal or regulatory research and summarizing findingsFamiliarity with records management and document production (including redaction)Experience managing or coordinating contract lifecycle workflows, including tracking approvals, renewals, and executionDemonstrated ability to build and maintain organized tracking systems for multiple concurrent matters with competing deadlinesExceptional organization and attention to detailStrong written communication skillsAbility to manage multiple deadlines and prioritize independentlyDiscretion and ability to handle sensitive/confidential informationProcess-oriented mindset (comfortable following and improving systems)Ability to elevate issues appropriately rather than independently interpret legal riskStrong follow-through and documentation habitsAbility to juggle multiple tasks and initiatives at onceAbility to work outside of normal hours and on weekendsOpenness to giving and receiving frequent feedbackAbility to maintain emotional control under stressAbility to work urgently in a high-paced and results-oriented environmentCreates and maintains positive working relationships on a team and/or in a highly collaborative environmentA dedication to learn, grow, and develop as a professionalThe Must Have BeliefsBelief in and commitment to the mission and core values of YES Prep Public SchoolsDesire to disrupt systemic status quos in educationWillingness to go above and beyond to disrupt said status quosPassion to develop resiliency through a relentless pursuit of jaw-dropping resultsConviction that high expectations + high accountability = high performance and high growthThe Nice to HavesParalegal certification (CP, ACP, or equivalent)Master's degree in Legal Studies, Public Administration, or related fieldTitle IX investigator or coordinator training (process-focused)Records management certification (CRM)Training in contract lifecycle management systemsExperience working in K-12 education, higher education, or public sectorBilingual - SpanishThe PerksCompensation – This position is an hourly, non-exempt position; offers commensurate with experience.Health and Supplemental Insurance – A $0 monthly medical option or a $24 monthly option that includes $50 YES Prep Paid Health Savings Account contribution, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.Retirement Plans – Participation in Teacher Retirement System of Texas and an optional 457b Retirement Plan.Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.Professional Development – YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston's Best Place To Work in 2018, 2019, 2021 and 2025. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.#J-18808-Ljbffr