Legal Technical Records Specialist

State of Idaho Opportunity

Legal Technical Records Specialist - Admin Office

Full-time (40 hours) - $65,000 annually

The Idaho State Public Defender (SPD) provides holistic legal representation meeting the highest ethical and professional standards to protect the rights of people who cannot afford to retain counsel. The SPD is responsible for all indigent defense cases throughout the State of Idaho, including both juveniles and adults.

VISION STATEMENT

A fair and just legal defense system that values the humanity and dignity of all.

SPECIAL NOTIFICATION: This position is a non-classified position and is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission.

POSITION & RESPONSIBILITIES

The Legal Technical Records Specialist provides technical and administrative support within a legal environment to ensure the accuracy, integrity, and compliance of legal records, documentation, and legal billing. This role is responsible for managing case records, interpreting legal information, ensuring adherence to policies and procedures, and providing guidance to staff and external stakeholders. The position requires a strong understanding of the Idaho Court System, preferably Idaho Courts and Criminal Defense; knowledge of legal ethical billing; strong analytical skills; sound judgment; and the ability to work independently in a fast‑paced, detail‑oriented environment.

This is a non-classified position that reports to the Operations Director or their designee.

Example of Duties

• Maintain, update, and audit legal records, billing entries, case records, and documentation to ensure completeness and compliance with Agency policies and ethical standards;
• Interpret and apply relevant laws, regulations, and program requirements to internal processes and external inquiries;
• Research and analyze information from multiple sources to resolve discrepancies, identify issues, and ensure legal and ethical accuracy;
• Provide professional correspondence within the agency and with external stakeholders related to agency policies, procedures and respond to complex questions;
• Prepare, proofread, and process legal correspondence, reports, and case data;
• Enter, retrieve, and verify data in our Case Management System;
• Assist with the implementation of procedures to improve record‑keeping accuracy;
• Communicate clearly and professionally with individuals from diverse backgrounds, often in sensitive or stressful situations;
• Utilize the Internet and personal computer technology, including Microsoft Word, Excel, LexisNexis, and other computer software and online databases;
• Enter and review data in the Case Management System (CMS) according to CMS guidelines;
• Maintain confidentiality of client information and adhering to ethical standards; and
• Other duties as assigned.

MINIMUM QUALIFICATIONS

• Background or familiarity with legal office workflow, case management systems, or specialized regulatory programs.
• Experience monitoring and maintaining legal record systems, identifying errors, and ensuring data integrity.
• Ability to interpret policies.
• Experience conducting research and analyzing information to resolve problems or discrepancies.
• Ability to work effectively with diverse individuals in sensitive or high‑pressure situations.
• Ability to compose, edit, and proofread business correspondence.
• Experience using computerized databases or case‑management systems to enter and retrieve information.

Preferred Qualifications

• Experience using Excel spreadsheets and word‑processing software.
• Experience reviewing legal and financial-related records.
• Experience handling sensitive or confidential information.
• Ability to read complex information related to court records and data.
• A strong understanding of the Idaho court system, preferably criminal defense.

BENEFITS

The State of Idaho offers a comprehensive total compensation package designed to support your health, financial well-being, and work-life balance. Benefits include, but are not limited to:

• Medical, dental, and vision insurance effective the first day of the month following your hire date
• Generous paid time off, including vacation and sick leave that begin accruing on your first day of employment and may be used as soon as accrued
• 11 paid holidays each year
• Paid parental leave
• One of the nation's best public retirement systems (PERSI), providing a lifetime retirement benefit once vested
• Optional retirement savings plans, including two supplemental retirement plans with pre-tax and Roth options, plus a deferred compensation plan
• Life insurance coverage for employees, spouses, and eligible dependents
• Short- and long-term disability insurance
• Flexible Spending Accounts (FSAs) for eligible healthcare and dependent care expenses
• Employee Assistance Program (EAP) to support your well-being
• Training and professional development opportunities to help you grow your career
• Additional employee discounts and wellness perks are available through the State's medical plan
• Public Service Loan Forgiveness (PSLF) eligibility

LOCATION

Boise, Idaho

HOW TO APPLY

Qualified applicants who would like to apply for this position must submit the following: 1) cover letter, 2) resume, and 3) two references. Application materials should be submitted through the Careers with the State of Idaho website, https://statecareers.idaho.gov/, and not directly to the agency.

For assistance on your application, please contact Mariette Barcinas at Mariette.Barcinas@spd.idaho.gov.

EEO/ADA/VETERAN

The State of Idaho is committed to providing equal employment opportunities and prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibiting discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities; auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact 208-334-2263 (TTY/TTD: 711) or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations. *Benefits may not be applicable for temporary or seasonal positions.

• Applications will be accepted until 11:59 PM on the posting end date.