Legislative Executive Admin Assistant

Utah Division of Human Resource Management

Salt Lake City, UT

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JOB DETAILS

SALARY

$30–$35 Per Hour

SKILLS

Accounting, Accounts Payable, Administrative Skills, Adobe Acrobat, Analysis Skills, Billing, Calendar Management, Career Counseling, Communication Skills, Computer Skills, Computer Software, Customer Support/Service, Event Management, Executive Assistant Skills , Facilities Management, Finance, Financial Reporting, High School Diploma, Human Resources, Human Resources Processes, Interviewing Skills, Inventory Management, Logistics, Mail Processing, Maintain Compliance, Metrics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Negotiation Skills, Office Equipment, Onboarding, Order Supplies, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Printing, Purchasing/Procurement, Reconciliation, Record Keeping, Reimbursement, Reporting Dashboards, Seminars, Team Player, Technical Support, Time Management, Travel Planning, Work From Home, Writing Skills

LOCATION

Salt Lake City, UT

POSTED

Today

APPLY VIA EMAIL - INSTRUCTIONS BELOW

Legislative Executive Admin Assistant

FT / PT Status - Full-Time
Salary - $30 - $35 Hourly Wage
Remote Work / In-Office - In-Office / On-SiteRecruiter - Tita Adams | hr@le.utah.gov | 801-538-1285
Application Deadline - 7/20/2026

APPLICATION INSTRUCTIONS:Send a current resume and letter of interest by the closing date/time to hr@le.utah.gov. Please submit your application materials as a single PDF document.

JOB DESCRIPTION:
The Office of Legislative Services (LSO) is a non-partisan office that provides internal support to the entire legislative branch. LSO provides support in varying ways, such as human resource functions, finance, IT services, printing, and more! As an internal support office, we look for individuals who embody a customer service mindset and demonstrate our core values.

LSO is seeking to fill a Legislative Executive Administrative Assistant position. This non-partisan position and is exempt from executive branch merit service. The incumbent provides comprehensive administrative support, including scheduling appointments, coordinating meetings, planning and managing events, seminars, and workshops, and arranging travel. Responsibilities also include preparing reimbursements, maintaining and ordering office supplies, reconciling purchasing cards, processing accounts payable, and performing other financial tasks. Additionally, the incumbent provides printing office backup, applicant scheduling and coordination, and general human resource support as needed.

The incumbent for this position must reside in Utah and have the ability to report in-person to work. This position has remote work options, but the incumbent will have a set schedule of in-person and remote workdays. Remote work schedules are subject to change based on business needs. During the annual legislative General Session, the incumbent will be required to be in-person (January through March).

EXAMPLE OF DUTIES:
• Providing direct administrative support to the Executive Office, Deputy Director of Administration, and Deputy Director of IT, including managing calendars, scheduling meetings, coordinating priorities, and assisting with day-to-day operational needs.
• Providing administrative and clerical support to the human resources, finance, printing, and IT teams, including preparing correspondence, mailing, scanning, copying, compiling electronic documents, and maintaining and organizing both written and electronic files.
• Coordinating meetings and events, including preparing agendas, coordinating logistics, arranging facilities, and managing invitations and attendance.
• Processing travel-related tasks, including reviewing and submitting travel authorizations, processing reimbursements, ensuring timely payments, and maintaining accurate travel records in accordance with established guidelines.
• Maintaining and updating data dashboards and creating visualizations and reports to analyze and communicate key organizational metrics.
• Handling financial tasks such as purchasing card reconciliation, accounts payable invoicing, and preparing financial reports to ensure accuracy and compliance with established guidelines.
• Coordinating with the executive branch to ensure consistency with financial processes within state systems.
• Supporting recruitment efforts by processing applications, scheduling interviews, coordinating applicant communication, and providing logistical support for recruitment activities across various legislative offices.
• Maintaining office supplies and equipment, including ordering, inventory management, and tracking usage to ensure availability and efficiency.
• Providing backup support for the printing office and document preparation, including formatting, copying, binding, and distributing documents as needed, and performing Bill Room duties during the legislative session.
• Maintaining a professional rapport when interacting with current and prospective employees, external partners, and the public, ensuring courteous and efficient communication.
• Assisting with human resource processes as needed, including compiling onboarding materials, organizing training sessions, and maintaining personnel records.

MINIMUM QUALIFICATIONS:
• High school diploma or GED
• Proficient with computer and software applications, including Microsoft Outlook, Word, PowerPoint, Excel, and Adobe Acrobat Pro
• 3-5 years of administrative experience in a professional office setting
• Excellent verbal and written communication skills, including the ability to adapt written communication style based on the task
• Superior organizational skills with the ability to work on multiple projects at one time
• Ability to work in a collaborative group setting
• Ability to maintain confidentiality
• Ability to be professional, courteous, and respectful in all interactions, regardless of partisan affiliation

IDEAL CANDIDATE:
• Associate's or bachelor's degree
• Knowledge of the Utah legislative process
• Prior professional experience in an accounting or human resource office

ABOUT THE ROLE:Location -
Capitol Hill
Salt Lake City, Utah, 84114
United States
Schedule Code - AN - Employees of the Legislature
Salary Range - The starting salary for this role will be between $30 to $35 per hour plus comprehensive medical, dental, leave, and retirement benefits. The selected candidate's actual starting salary will be commensurate with their education and professional experience.

The target start date for this position is August 24th, 2026. However, we are open to negotiating this timeline for the right candidate.

THE AGENCY:For more information on The Office of Legislative Services, please visit our website.

SUPPLEMENTAL INFORMATION:Employees in this position serve at the pleasure of the appointing officer in an at will status and may be terminated at any time without cause. This is not a career service position. The State of Utah is an equal opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability.

Reasonable accommodations provided to known disabilities of individuals in compliance with the Americans with Disabilities Act. For accommodation information or if you need special accommodation to complete the application process, please contact Tita Adams (hr@le.utah.gov).

Veteran's Preference (Utah Code Ann. 71A-2-102): An applicant claiming veteran's preference must do so in the body of the cover letter by providing sufficient information to identify the type of veteran's preference requested. Additionally, a copy of the applicant's DD-214 must be attached to the resume. If a disabled preference is claimed, a copy of the applicant's letter form the VA stating the disability percentage granted must also be attached.

About the Company

Utah Division of Human Resource Management

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