Legislative Support Specialist

PRIMARY DUTIES

Meeting Support

• Serves as a liaison with the Policy Engagement Manager to support policy development, regional legislative meetings, resolutions, meeting coordination, location planning, registration needs, and website preparation.
• Provides support for internal and external functions sponsored by the Governmental Relations department.
• Manages the scheduling of member legislative visits to the General Assembly.
• Coordinates agendas and member correspondence for General Assembly visits.
• Supports other staff coordinating farm tours by coordinating food, transportation, and other logistical needs as requested.
• Independently coordinates meeting preparations when meeting planner support is not required, including registration, meal arrangements, conference room reservations, audiovisual or video conferencing setup, and hotel accommodations.
• Develops and maintains a tracking matrix to help evaluate the impact of meetings and related activities.

Administrative Tasks

• Collaborate with the print shop to complete annual reports, event flyers, newsletters, and other mailing projects.
• Accurately tracks expenses for lobbying reports and provides support for budgeting purposes.
• Develop lobbyist disclosure reports and registration for lobbyists
• Processes and submits bills and deposit receipts accurately and in a timely manner.
• Drafts accurate, professional emails and letters for events, announcements, and related communications.

AgPAC Support

• Partners with the AgPAC Administrator to compile legislative information on legislators, candidates for legislative office, and meetings with legislators.
• Provides administrative support for AgPAC Board of Directors meetings.
• Coordinates AgPAC packets for the state-level endorsement process.
• Processes fundraising contributions and in-kind donations accurately and within established timelines.

Legislative Support Specialist

· Attends General Assembly and regulatory agency meetings on behalf of Governmental Relations staff, taking notes and representing the organization when assigned.

· Develops working knowledge of assigned legislative and regulatory issues, as directed by the Associate Director.

· Supports local issue initiatives by conducting research, preparing correspondence, and analyzing issues in comparison with other localities.

· Prepares background materials and fact sheets on assigned issues.

Additional Duties

· Proficient and extensive use of Word, Outlook, Excel and PowerPoint to produce materials for internal and external meetings and conferences

· Prioritizes inquiries and requests of assistance while troubleshooting conflicts with minimal guidance; makes judgment and recommendations to ensure smooth day-to-day engagements

· Assists organization, when requested, with membership acquisition and promotion of membership benefits

· Any additional duties as assigned by the Associate Director Governmental Relations

MINIMUM EDUCATIONAL/EXPERIENCE QUALIFICATIONS

• College degree or equivalent work experience
• Editorial or proofreading skills
• Must possess a valid Driver’s License
• Some travel required
• Some overtime, weekend meetings periodically needed to support the meetings and administration of AgPAC

MINIMUM SKILL QUALIFICATIONS

• Strong organizational skills with the ability to manage multiple projects, meet deadlines, and maintain preparedness in a fast-paced environment.
• Excellent interpersonal and communication skills, including the ability to work collaboratively, build relationships, and remain professional under pressure.
• Sound judgment and problem-solving ability in situations with limited information or tight deadlines.
• Proficiency with Microsoft Office, email, scheduling, database, spreadsheet, presentation, and report-writing applications.
• Working knowledge of graphic design programs.
• Ability to assist with out-of-town meetings and occasionally lift or move up to 20 pounds.

PREFERRED QUALIFICATIONS

• Non-profit experience
• Knowledge of Farm Bureau organization

Why Virginia Farm Bureau

Working here means joining an organization whose purpose reaches far beyond a paycheck. Every day, our team supports the farmers and producers who sustain Virginia's communities and economy — and we extend that same spirit of care to the people who work here.

We offer:

• Medical and dental insurance starting on day one
• 401(k) with company match
• Flexible spending accounts
• Hybrid work schedules
• Generous paid time off
• A genuine commitment to work-life balance

We play hard and work hard — and we do it in service of something bigger: the farmers, producers, and members who count on us.

Virginia Farm Bureau Companies provide equal employment opportunities in all aspects of employment without regard to race, color, national origin, religion, gender, pregnancy, age, disability, orientation, or veteran status.