Library Support Specialist

Library Support Specialist
Full-time Staff
Sugar Grove Campus

Hybrid Option: Yes 

Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here - join us today!

Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success.

Reporting to the Student Technology and Library Services Manager, the Library Support Specialist assists with budgetary, purchasing, and operational functions for the campus libraries. This position supports the effective coordination of budget tracking, purchasing activities, record management, and departmental operations in accordance with college policies and procedures, under the direction of the Director of Library Services and the Student Technology and Library Services Manager.

Support ongoing monitoring of the libraries' annual budget by tracking expenditures across multiple accounts, maintaining accurate financial records, and preparing summaries and reports for review and decision-making by budget managers. Flag discrepancies or concerns to supervisors as needed.

Initiate and process requisitions for library books, materials, supplies, subscriptions, and services; maintain purchasing records and monitor activities to ensure timely payment and completion of purchases.

Prepare and process invoices and budget transfers, reconcile monthly departmental credit card statements, and assist with fiscal year-end reconciliation of all departmental expenditures.

Assist in coordinating with external vendors to obtain quotes, licensing agreements, necessary documents, and help resolve billing or shipment discrepancies.

Organize and maintain records of active library contracts, subscriptions, agreements, and renewals; monitor expiration dates to support timely renewals, payments, and uninterrupted access to resources.

Provide support for departmental operations, including managing calendars, coordinating meetings, arranging travel, and submitting service requests.