Accounts Payable, Acquisitions Management, Administrative Skills, Analysis Skills, Billing, Budgeting, Communication Skills, Customer Support/Service, Data Collection, Data Entry, Data Management, Database Administration, Decision Support, Documentation, Federal Laws and Regulations, Financial Library, Financial Transactions, HIPAA (Health Insurance Portability and Accountability Act), Information/Data Security (InfoSec), Interpersonal Skills, Library Administration, Library Cataloguing and Classification , Library and Information Science, Licensing, Medical Library, Medical Treatment, Microsoft Access Database, Order Picking/Packing, Presentation/Verbal Skills, Purchasing/Procurement, Reconciliation, Resource Management, State Laws and Regulations, Statistics, Vendor/Supplier Evaluation, Writing Skills
Department/Unit:
Library
Work Shift:
Day (United States of America)
Salary Range:
$49,763.00 - $69,668.00
The primary objective of this position is to manage collection related-data (bibliographic, acquisition, and financial) and provide decision-support information to librarians and the Library Director. Strong problem solving and Office software skills are essential. Considerable judgment and independent decisions are based on thorough knowledge of policies and procedures of Albany Medical Center and Schaffer Library. The position requires excellent interpersonal skills, as well as outstanding written and oral communication skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include, but are not limited, to the following:
- Investigates and recommends the best acquisition method for collection purchases.
- Conducts financial transactions for library collection purchases.
- Works directly with vendors and the Purchasing and Accounts Payable departments, to ensure prompt payment and resolve discrepancies in orders, billing, or payment. Tracks the status of subscriptions.
- Analyzes vendor services and makes recommendations for future business relationships.
- Determines urgency of queries; handles immediately or escalates.
- Advises the Library Director and faculty of specific concerns related to subscription terms and price increases that will impact service and budget.
- Advises the Collection Librarian in matters related to collection management and electronic resource management, including consortia agreements and statistical analysis.
- Conducts statistical analysis using the library's electronic resource management system to complete institutional, local, and national reports.
- Maintains Microsoft Access databases for use in library reporting and data management.
- Assists with maintenance of the library's electronic resource management system including acquisitions data and licensing input, harvesting usage statistics, report generation and analysis, collection holdings input and deletion.
- Verifies receipt of materials by checking books and media received against packing slips and ordering documentation to assure completeness and accuracy of the order, inspects materials.
- In the absence of the Administrative Coordinator, assumes the Library Administration liaison role with internal and external customers. Decides best approach to unexpected situations; handles, delegates, or escalates based upon personal knowledge, specific situation, and circumstance.
- Fosters the delivery of quality customer service within the library.
- Assists in planning, and participates in, projects involving management of the physical library collection and other special projects as assigned.
EDUCATION REQUIREMENTS:
- Associates Degree or minimum two years college.
EXPERIENCE:
- One year of relevant experience.
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.