Licensed Insurance Operations Coordinator

At Varde Insurance Group, we're not looking for a traditional Executive Assistant or a traditional CSR.

We're looking for a high-throughput operator who thrives in controlled chaos.

Someone who genuinely enjoys making other people's lives easier by getting things done.

Someone who sees 25 open tasks and thinks:

"Let's knock these out."

Not:

"Where do I even start?"

Who We Are

Varde Insurance Group is a fast-growing independent insurance agency serving Oklahoma and surrounding states.

We're builders, problem-solvers, and educators.

Our mission is simple:

Provide value to our clients, our partners, and our community.

We believe insurance should be proactive, educational, and relationship-driven.

We're creating an agency where technology, systems, and exceptional people work together to create an incredible client experience.

Who We're Looking For

You may be our ideal candidate if this sounds like you:

• I enjoy making other people's lives easier by getting things done.

• I love checking things off my list.

• I enjoy being the person everyone can count on.

• I thrive when every day is a little different.

• I can process a high volume of imperfect information without becoming paralyzed.

• I enjoy solving problems before they become problems.

• I don't wait to be told what to do.

• I naturally close loops and follow up.

• I get satisfaction from creating order out of chaos.

Salary Range: $40000.00 - $55000.00 per year

Annual Base Salary + Bonus Opportunities

Paid Time Off (PTO)

Flexible Schedule

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Mon-Fri Schedule

Career Growth Opportunities

Responsibilities

This Role Is 70% Insurance Operations + 30% Executive Support

You'll become the operational backbone that helps keep Vrde moving forward.

Your job is simple:

Remove friction from the business.

Protect time.

Close loops.

Keep clients happy.

Keep processes moving.

Help everyone operate at a higher level.

What You'll Be Doing

Insurance Operations (70%)

Quote new business opportunities

Re-market existing clients at renewal

Resolve underwriting issues

Resolve billing issues

Communicate with insurance carriers

Follow up on missing information

Process endorsements and policy changes

Keep Pipedrive updated and organized

Upload, file, and document information accurately

Identify bottlenecks and proactively solve them

Executive Operations Support (30%)

Manage calendars and priorities

Anticipate needs before they arise

Keep projects moving forward

Follow up on action items

Organize workflows and systems

Help protect leadership's time

Create processes and improve efficiencies

*Only licensed professionals with 2+ years of experience will be considered for this position.

Ideal Background

• 2+ years of insurance experience preferred
• Active insurance license strongly preferred
• Independent agency experience is a huge plus
• Experience with CRM systems preferred
• Strong organizational skills
• Strong written and verbal communication skills

One Last Thing

We're not looking for someone to simply "do tasks."

We're looking for someone to become an extension of our team.

Someone who wakes up every day excited to solve problems, build systems, and make everyone around them more effective.

If you've ever thought:

"I love being the person who quietly keeps everything running."

or

"I get genuine satisfaction from making other people's lives easier."

...we'd love to meet you.

Because at Varde, creating order out of chaos is a superpower.