Licensing and Data Compliance Specialist - Management Analyst 1

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Job Summary

This position is being reposted. If you previously applied, you do not need to apply again for consideration.

The Licensing and Data Compliance Specialist (Management Analyst 1) supports the Well Management Section (WMS) by administering the licensing and registration program for well and boring contractors and managing the well disclosure program for county recorders. This role ensures program compliance, develops and maintains policies and procedures, provides guidance to stakeholders, and improves workflows by transitioning processes from paper to electronic systems. The ideal candidate has strong analytical skills, technical proficiency, and the ability to communicate clearly with diverse audiences.

Primary responsibilities include:

• Administer and manage the WMS licensing and registration program, including review, evaluation, processing, and ensuring compliance with regulatory requirements.
• Serve as subject matter expert for licensing, registration, and well disclosure processes, providing guidance to county recorders, filers, and external stakeholders.
• Analyze and improve program operations, workflows, and administrative procedures, including transitioning from paper-based to electronic systems.
• Monitor, track, and report program performance, including key performance indicators (KPIs) and resolution of data or process issues.
• Support critical administrative, business, and program operations, participating in improvement initiatives and ensuring continuity and quality of work processes.

In accordance with HR/LR Policy #1422 Telework, this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. Candidates residing outside of Minnesota further than 50 miles of the assigned work location at the time of application must be able to relocate to Minnesota within 30 days of their start date. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the state.

This position requires in office work three (3) days a week.

Qualifications

Minimum Qualifications

One (1) year of experience administering a licensing program or managing real estate or well construction operations. This experience must also include the following:

• Experience reviewing, processing, and ensuring compliance with program requirements.
• Managing data in specialized databases.
• Processing fees and refunds, generating reports, maintaining records.
• Providing critical administrative, business, or program operational support.

Educational Equivalencies:

A related degree will substitute for experience as follows: Doctorate may substitute for two (2) years of experience. A masters degree or JD may substitute for eighteen (18) months of experience. A bachelors degree may substitute for one (1) year of experience. An associates degree may substitute for six (6) months of experience.

Preferred Qualifications

• One (1) year of administrative or technical experience supporting a government licensing or credentialing program, including processing of licenses, registration and permit applications, and fee payments using online systems such as OpenGov.
• Skills in developing, maintaining, and revising procedures, standard letters and other documentation to ensure compliance with MN Statutes.
• Experience working with realtors or real estate transactions and/or the well construction industry.
• Skills in accounting sufficient to reconcile transactions, refunds and deposits.
• Experience working with Minnesota Statutes and Rules, and government policies and procedures.

Additional Requirements

This position requires successful completion of a background check and employment reference check.

MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Katelyn Rigdon at katelyn.rigdon@state.mn.us or 651-539-3036.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Katelyn Rigdon at katelyn.rigdon@state.mn.us.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us.

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love.

What do Minnesotas State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, youll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave

• 12 paid holidays each year

• Low-cost medical, dental, vision, and prescription drug plans

• Fertility care, including IVF

• Diabetes care

• Dental and orthodontic care for adults and children

• 6 weeks paid leave for parents of newborn or newly adopted children

• Pension plan that provides income when you retire (after working at least three years)

• Employer paid life insurance to provide support for your family in the event of death

• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury

• Tax-free expense accounts for health, dental, and dependent care

• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.