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Licensing Coordinator Remote
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Overview
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Job Description
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Insight. Partnership. Purpose.
At Sound Physicians our shared services and business teams play a vital role in advancing our mission to improve healthcare outcomes. Whether youre in finance human resources marketing IT operations or talent acquisition your work supports the clinicians who care for patients in communities across the country. You bring strategic thinking operational excellence and a deep commitment to service-ensuring our organization runs smoothly grows responsibly and innovates with purpose. We are a remote-first national team united by technology collaboration and a shared sense of purpose. While our clinicians deliver care locally we stay connected and aligned-so they can focus on what matters most improving lives at the bedside.
Schedule Full Time
Work Arrangement Remote
Salary 20 - 27
Success Profile
What makes a successful Licensing Coordinator Check out the traits were looking for and see if you have the right mix.
Customer-Focused
Collaborative
Resourceful
Self-Starter
Compassionate
Curious
Licensing Coordinator
United States
ATS UKG
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Category Clinical Support
About Sound
Founded in 2001 and headquartered in Nashville TN Sound Physicians is a nationally respected physician-led medical group practicing in 400 hospitals across 45 states. Our team of 4000 clinicians and 1000 business professionals across the country is united by one mission to build exceptional clinical partnerships that unlock quality affordable dignified care for everyone - no matter who they are or where they live. With physician-led clinical teams and more than two decades of operational expertise weve refined what it takes to consistently deliver exceptional care in hospital medicine emergency medicine critical care anesthesia and telemedicine.
Why join us
A remote-first culture that values flexibility and collaboration
Opportunities to grow your career while making a real impact
A team that champions inclusivity innovation and excellence
Whether working virtually or onsite at one of our practices youll be part of a purpose-driven organization shaping the future of healthcare.
Sound Physicians offers a competitive benefits package inclusive of the items below and more
Medical insurance Dental insurance and Vision insurance
Health care and dependent care flexible spending account
401k retirement savings plan with a company match
Paid time off PTO begins accruing immediately upon start date at a rate of 15 days per year in accordance with Sounds PTO policy
Ten company-paid holidays per year
About the Role
The Sound Licensing Coordinator will conduct daily operations and assist employed or contracted clinicians in obtaining required medical licensure to acquire and maintain hospital privileges. The Licensing Coordinator partners directly with clinicians to ensure each clinician completes the necessary applications and provides the appropriate supporting documentation needed to obtain their state license controlled substance andor DEA. This role requires the ability to navigate various clinician types - including medical doctors nurse practitioners certified registered nurse anesthetists CRNAs and physician assistants - and to stay informed of and adapt to evolving state legislation and state-mandated requirements that impact licensure and credentialing processes.
The Licensing Coordinator is responsible for effectively communicating licensing updates to all necessary parties including but not limited to Medical Directors Operational Leadership Staffing Account Managers Practice Management colleagues Recruiting Privileging and the clinician. Additionally the Licensing Coordinator is responsible for identifying and executing the most expedient pathway for licensure based on the clinicians specialty state-specific requirements and anticipated start date.
Essential Duties and Responsibilities
Coordinate and manage the full lifecycle of clinician licensure including initial applications renewals verifications and tracking of expiration dates. Provide hands-on support by crafting instructional cover letters calling institutions listed in clinicians work and education history and maintaining consistent follow up with medical boards.
Serve as the primary point of contact for clinician regarding licensing processes timelines and required documentation.
Understand national state and market dynamics in the clinician licensure domain maintains current knowledge and documentation of specific processes and nuances in the portfolio they support.
Analyze licensing documents and coordinate submission of all applicant-provided and primary source verifications required by licensing boardentity.
Expedite licensure application process by identifying the most expeditious pathway based on state legislature and clinician location andor work history additionally work to create sense of urgency with clinician via phone e-mail and text to collect relevant information required.
Coordinate submission of all clinician verifications required by state board.
Proactively identify potential barriers to timely licensure and implement strategies to mitigate delays or concerns ensuring a smooth and efficient licensing process.
Liaise with state licensing boards professional associations and credentialing bodies to ensure compliance with all requirements.
Communicate proactively with clinicians and internal stakeholders to meet anticipated start dates additional proactively communicate to prevent lapse in licensure.
Collaborate with credentialing and privileging teams to align licensure data with broader compliance initiatives.
Provide exceptional customer service by supporting clinicians through the licensing process with professionalism and clarity.
Collaborate with the internal Compliance team and external stakeholders to ensure collaborative practice agreements are in place when required for prescriptive authority andor licensure to protect the business from risk.
Maintain accurate databases or records to track the status of clinician applications renewals and required forms.
Support the delivery of new business through successful licensure applications and proper prioritization of applicants.
Understand roles key performance indicators and deliver performance that aligns with success measurements.
Values
Intellectual Curiosity Shows a genuine interest in learning new things and wants to know the reason why" behind the way things are done.
Resourcefulness Proactive willingness to utilize available information and tools to figure things out.
Work Ethic Dedication to getting the job done well and on time regardless of circumstances a can-do attitude
Teamwork Displays the ability to pull people together into highly effective teams along with ability to work in a highly matrixed organization
Collaboration Demonstrates the ability to work well with others to accomplish a goal and get the work done takes opinions of others into consideration includes others in the decision-making process
Open-mindedness Willingness to listen and take different opinions and approaches into consideration willingness to change their mind after an initial judgment or decision embraces others who are different and bring different perspectives
Compassion Shows empathy and kindness towards others makes the effort to understand where someone else is coming from
Knowledge Skills and Abilities
Excellent organizational abilities
Excellent written and oral communication skills
Attention to detail and accuracy
Client service oriented both internal and external
Creative and persistent problem solver
Able to handle confidential material in a reliable manner
Strong interpersonal skills to handle sensitive situations and confidential information. Position continually requires demonstrated poise tact diplomacy and good judgment.
Ability to multi-task and prioritize workload in a fast-paced environment
Must be self-motivated with the ability to complete projects independently within established timeframes
Ability to communicate effectively with a variety of contacts including outside attorneys senior management and business associates
Education and Experience
Bachelors degree in Business Administration Health Administration Healthcare Management or a related field of study or a minimum of 2 years of directly related experience in lieu of degree
2 years of experience in the health services industry with direct involvement in obtaining medical licenses hospital privileging or working in a Medical Staff Office or Verification services. Equivalent experience in related roles will also be considered
Proficiency with Microsoft Office Suite
Pay Range
20.00 - 27.00 hourly. Exact pay will be determined based on candidate experience and geographical location.
Sound Physicians is an Equal Employment Opportunity EEO employer and is committed to diversity equity and inclusion at the bedside and in our workforce. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin gender identity sexual orientation age marital status veteran status disability status or any other characteristic protected by federal state or local laws.
This job description reflects the present requirements of the position. As duties and responsibilities change and develop the job description will be reviewed and subject to amendment. SoundBC
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Your role as a Care Catalyst
We Lead with Purpose
You help clinicians focus on care by managing the essential business functions that keep our organization running-whether its recruiting top talent ensuring accurate billing streamlining credentialing supporting learning and development or enabling technology. Your work behind the scenes powers our mission and drives operational excellence.
We Build Meaningful Connections
You collaborate across shared services teams and with clinical partners to deliver seamless support. Whether youre designing a campaign processing claims onboarding a new clinician or enhancing internal systems your work builds trust and enables success.
We Support Care Nationwide and Locally
As a remote-first national team you provide centralized support that empowers clinicians to deliver care in their local communities. Through technology communication and shared purpose we stay connected and responsive to the needs of those on the front lines.
We Grow Together
You develop specialized expertise strengthen cross-functional partnerships and make a lasting impact. Because investing in our people-whether clinical or corporate-is how we deliver uncompromising care.
Hear from our team
As an employee of Sound Physicians for over 10 years what I truly enjoy is the people and the culture. Theres a strong sense of trust and collaboration and I feel genuinely supported as a colleague. Leadership is approachable ideas are welcomed and theres a real focus on growth and development. Its rewarding to work for an organization that invests in its people and stays true to its mission. Im proud of the work we do and the team I get to do it with." Amber Dean Senior Staffing Manager
What drew me to Sound is simple business leaders here actually make an impact. Were solving real problems strengthening infrastructure and shaping how care is delivered. Its energizing to know the work you do on the business side genuinely helps clinicians and patients every day." Courtney Reun Vice President Talent Attraction & Experience
Rewards
Remote first environment
Work-Life Balance
Medical Dental and Vision Insurance
Lifestyle Spending Account
401K with company match
Paid time off starting with 15 days off 10 company-paid holidays
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1222 Demonbreun Street Suite 1601 Nashville TN 37203
855-768-6363
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