Licensing Coordinator

Licensing Coordinator

• 543426
• PHOENIX
• DEPT OF REVENUE
• Full-time
• Closing at: Sep 8 2026 - 23:55 MST

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DEPARTMENT OF REVENUE

Funding Arizona's future through excellence in innovation, exceptional customer service and public servant-led continuous improvement.

All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government. Our goal is for every ADOR team member to reflect on individual and team performance, reduce waste, and commit to continuous improvement with sustainable progress. Through AMS, every ADOR team member seeks to understand customer needs, identify problems, improve processes, and measure results.

LICENSING COORDINATOR

Job Location:

Taxpayer Services Division

1600 W Monroe St Phoenix, AZ 85007

Posting Details:

Salary: $41,000

Grade: 17

Closing Date: 9/08/2026

Job Summary:

The Licensing Coordinator serves as a Tier-1 point-of-contact for both online and in-person taxpayers contacting the Licensing Call Center. This role is responsible for receiving, maintaining, and processing requests for license and tobacco stamp orders that are requested via in-person, phone, email, and written correspondence for License and Registration, Business One Stop, Peer to Peer Car Sharing, and Property Management Companies.

Job Duties:

Licensing and Tobacco Stamp Order Processing:

• Facilitates the processing of requests for licensing and tobacco stamp orders to include:

• Receives and processes requests received by phone, mail, email, and in-person

• Maintains basic records for inventory

• Inputs application information, and issues licenses and tobacco stamps

• Researches and interprets customer records and documentation in order to resolve complex licensing issues and taxpayer complaints

Customer Service

• Serves as the Tier-1 point-of-contact for taxpayers contacting the Licensing Call Center via phone calls, emails, and written (mail) inquiries

• Performs account and records updates and maintenance as needed, or per the taxpayer's request

Administrative Services:

• Prepares tobacco stamp orders that come in through AZStep for pickup by Fedex or Brinks

• Conducts evaluations and manages assigned workload and services

• Provides back-up services to Licensing Clerk, as needed

Agency/Department Compliance & Continuous Improvement:

• Remains current on all laws, regulations, policies, and best practices related to taxation through regular engagement in activities such as: self-directed research, conferring with other practitioners and technical experts; subscriptions to regulatory/legal/industry newsletters and briefs; membership industry associations and attendance at meetings/events; and or participation in training and others continuing education opportunities.

Knowledge, Skills & Abilities (KSAs):

Knowledge

• Knowledge of principles and processes for providing customer and personal services

• Knowledge of state tax statutes, laws, regulations, rules, and policies

Skill

• Strong verbal, written, and active listening skills

• Strong customer service skills to include conflict de-escalation and resolution techniques

• Strong mathematical skills such as addition, subtraction, multiplication, division, percentage, and averages

• Keyboarding/typing at least 40 wpm and 10-key skills

• Effective interpersonal skills and demeanor

• Effective organization and time management skills with the ability to make measurable progress on several tasks simultaneously and work in high-pressure situations

• Proficient in the use of a PC in a Windows environment; in the use of the Internet; in the use of MS Office Applications such as Outlook, Word and Excel; and in the use of Google Suite applications such as Gmail, Sheets, Docs, and Drive

• Proficiency in the use of the tax reporting system

Ability

• Ability to clear a comprehensive background and clearance process that includes an Arizona tax compliance verification, and a criminal background check through the FBI via level one fingerprint clearance through the Arizona Department of Public Safety

• Ability to work a rotating schedule of being in-office and remote work within the state of Arizona

• Ability to work with a high degree of autonomy and also participate collaboratively as part of a team

• Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner

• Ability to understand and solve problems by applying basic analytical skills to include collecting all the relevant information and data needed to address the problem; organizing, classifying and synthesizing the data into fundamental issues; from the information, identifying the most probable causes of the problem; reducing the information down into manageable components; identifying the logical outcomes from the analyses of the data collected; and, identifying the options and solutions for addressing the problems analyzed

• Ability to learn and apply LEAN concepts, principles, and tools

• Willingness and ability to embody ADOR's core values of Do the Right Thing, Commit to Excellence, and Care About One Another

Selective Preference(s):

Any combination that meets the knowledge, skills and abilities (KSA); typical ways KSAs are obtained may include but are not limited to: a High School Diploma (HSD) or General Education Degree (GED), coursework, training, and work experience relevant to the assignment

Minimum of one (1) year experience as a Licensing Clerk, or related experience

Previous experience in a professional office setting

Pre-Employment Requirements:

The final candidate will be required to abide by the the following pre-employment checks:

• Employment Verification and Reference Checks

• State and Federal Criminal Background Check, including fingerprinting

• Arizona Tax Filing Records Check

• If applicable, ASEDRA Authorized Driver Identification Check

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

Benefits:

The State of Arizona provides a world class comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans

• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans

• 10 paid holidays per year

• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years

• Sick time accrued at 3.70 hours bi-weekly

• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

• Deferred compensation plan

• Wellness plans

• Tuition Reimbursement

• Infant at Work Program

• Rideshare and Public Transit Subsidy

• Career Advancement & Employee Development Opportunities

• Flexible schedules to create a work/life balance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Top ranked Arizona State Retirement System (ASRS) provides 100% employer matched contributions (enrollment eligibility will be effective after 27 weeks of State employment). ASRS provides a lifelong benefit based on years of service earned, or worked, and your ending salary. Learn more about ASRS at: https://www.azasrs.gov/content/new-and-prospective-members.

Contact Us:

If you have any questions, need assistance, or would like to request a reasonable accommodation, please contact the ADOR Talent Team at ogre.ctr@azdor.gov

• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.