Administrative Skills, Billing, Calendar Management, Communication Skills, Computer Skills, Customer Support/Service, Detail Oriented, Disbursements, Document Management, Establish Priorities, High School Diploma, Interpersonal Skills, Legal, Legal Documents, Legal Support Skills, Litigation, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Procedure Development, Project/Program Management, Time Management, Travel Planning, Willing to Travel, Work From Home, Writing Skills, iManage
Legal Assistant
Roetzel & Andress LPA is seeking a full-time Legal Assistant in Columbus, Ohio. The firm provides comprehensive legal services to national and international corporations, closely held and family-run businesses, institutions, organizations, and individuals. The Legal Assistant will be responsible for managing day-to-day administrative and clerical needs of the practice. The ideal candidate is an initiative-taker, highly motivated, with excellent communication, organizational and computer skills. This is an excellent opportunity, including hybrid-remote work schedule.
Primary Responsibilities:
- Provides administrative support to the attorneys and backup support to legal assistants in support of their specific practice group's needs and requirements.
- Transcribe/type all correspondence, produce letters, court documents, legal forms, internal administrative forms as directed or required and schedule depositions.
- Responsible for incoming, outgoing, and internal mail of assignment and the office in general.
- Maintain orderly filing of correspondence/documents in iManage for all matters assigned to supervising attorneys.
- Assist attorney with client billing, as directed.
- Maintain updated professional schedules/calendars of assigned attorneys.
- Manage appropriate communications with clients and professional associates on behalf of assigned attorneys, as directed.
- Complete and process miscellaneous disbursement charge records pertaining to client billings in accordance with established procedures.
- Complete and process required forms for the opening of new matters and closing files as directed and in accordance with established procedures.
- Assist with legal assistant overflow work from within practice group or in other practice groups when requested and as available.
- Perform additional legal assistant duties required by the involvement of assigned attorneys in any firm administrative duties, firm committees, and community/professional associations and organizations.
- Make required travel arrangements for assigned attorneys.
- General administrative office and reception duties as assigned.
Recommended Position Requirements:
- High school graduate or equivalency, with 2-3 years of litigation legal assistant or law firm experience preferred.
- Must be able to maintain a high level of confidentiality and perform the duties above in a timely and accurate manner.
- Strong interpersonal, written, and verbal communication skills to interact with employees and vendors.
- Initiative-taker with strong organizational skills and attention to detail to function in a demanding environment.
- Ability to work with all levels of staff in a team environment.
- Proficiency with Microsoft Word, Excel, Outlook, electronic document management software, and e-Filing.
- Demonstrated ability to work well under pressure and to meet time-sensitive deadlines is required.
- Demonstrated ability to plan, organize, and prioritize work and time.
- Customer service attitude, approach, and professionalism in dealing with internal and external individuals.
- Detail-oriented, excellent communication skills, excellent proof-reading skills and ability to be flexible with priorities and workflow.
- Ability to follow detailed instructions, take direction, prioritize assignments and manage multiple projects and deadlines simultaneously.
- OH Notary Public, a plus.
Qualified candidates should submit a cover letter, resume, references, and compensation requirement to Leann Miljus.