Job Title: Litigation Legal Secretary
Location: Los Angeles, CA 90010 (Wilshire Blvd area)
Salary/Payrate: $85K -$135K (DOE), bonus and AWESOME benefits!!!
Work Environment: Hybrid (2 days WFH after ramp up)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION#LI-KG1
Our client is seeking an experienced Litigation Legal Secretary to support a busy litigation practice. The ideal candidate is proactive, highly organized, detail oriented, and thrives in a fast paced legal environment. This position provides direct support to multiple attorneys and requires exceptional organizational skills, sound judgment, and the ability to manage competing priorities while maintaining a high level of professionalism.
If you enjoy working in a collaborative team environment and take pride in producing high quality work, we encourage you to apply.
Responsibilities
- Provide litigation support to multiple Partners and Associates.
- Prepare, revise, proofread, and format pleadings, motions, discovery, correspondence, agreements, and other legal documents.
- Electronically file documents with California State and Federal Courts, including Superior, Appellate, District, and Supreme Courts.
- Review filings for accuracy and compliance with court rules and filing requirements.
- Maintain attorney calendars and docket litigation deadlines using the firm's calendaring system.
- Coordinate hearings, depositions, mediations, arbitrations, trials, and client meetings.
- Prepare trial notebooks, exhibits, binders, and other materials for hearings and trial.
- Maintain electronic client files using the firm's document management system.
- Enter attorney time and expense reports as needed.
- Coordinate travel arrangements and prepare expense reimbursements.
- Communicate professionally with clients, court personnel, opposing counsel, and vendors.
- Provide secretarial coverage for other attorneys and legal secretaries as needed.
- Assist with special projects and other administrative duties assigned by attorneys or management as needed.
Qualifications
- Minimum of 5 years of litigation legal secretary experience in a law firm.
- Experience supporting multiple litigation attorneys.
- Extensive experience filing in California State and Federal Courts.
- Strong knowledge of court rules, deadlines, and litigation procedures.
- Excellent written and verbal communication skills.
- Exceptional attention to detail and organizational skills.
- Ability to prioritize multiple deadlines while maintaining accuracy.
- Ability to work independently and exercise sound judgment.
- Professional, confident, and composed under pressure.
- Strong client service and interpersonal skills.
Technical Skills
Experience with the following is preferred:
- Microsoft Office Suite (advanced Word and Outlook skills)
- iManage
- CompuLaw
- Westlaw Drafting Assistant
- Adobe Acrobat or other PDF software
- Judicial Council Forms software
Municipal law experience is a plus.