Litigation Secretary

Position Summary

• A litigation practice specializing in insurance defense is seeking an experienced Litigation Secretary to support attorneys in its Glendale office.
• The role provides comprehensive administrative and litigation support in a fast-paced, high-volume environment.
• Prepare, format, and e-file legal documents in California state and federal courts
• Manage litigation calendars, deadlines, and attorney schedules
• Draft and proofread pleadings, correspondence, discovery shells, TOCs/TOAs
• Coordinate depositions, hearings, mediations, and client meetings
• Maintain organized electronic and physical case files
• Communicate with courts, opposing counsel, clients, and vendors
• Assist with trial preparation, exhibits, binders, and logistics
• Track litigation deadlines and ensure compliance with court rules

• High school diploma required; legal secretary or paralegal training preferred
• 3+ years of litigation secretarial experience (insurance defense preferred)
• Strong knowledge of California state court e-filing procedures
• Familiarity with civil litigation rules and deadlines
• Proficiency in Microsoft Office and document management systems
• Strong organizational skills, attention to detail, and ability to multitask

• Insurance defense or civil litigation firm background
• Experience supporting multiple attorneys in a fast-paced environment
• Familiarity with billing/timekeeping systems (e.g., Aderant, Elite, or similar)
• Trial preparation and California court filing experience