Litigation Secretary (Senior-Level)

Location: La Jolla (UTC Area), San Diego, CA
Schedule: Full-Time | Hybrid (3 Remote / 2 In-Office)
Hours: Monday - Friday, 8:00 AM - 5:00 PM
Compensation: $85,000 - $114,321 + Comprehensive Benefits

About the Role

A premier international labor and employment law firm is seeking an experienced Litigation Secretary to join our San Diego (UTC/La Jolla) office. This role is critical in supporting attorneys across all phases of litigation and ensuring the delivery of exceptional client service.

We are seeking a highly organized, detail-oriented professional with strong state and federal civil litigation experience, who thrives in a fast-paced environment and demonstrates flexibility and a willingness to learn.

Key Responsibilities

• Prepare, revise, and finalize legal documents including briefs, pleadings, discovery, and correspondence
• Format documents and create shells in compliance with state and federal court rules, including California-specific requirements
• Perform electronic filing (e-filing) in state and federal courts (e.g., PACER/ECF)
• Maintain and manage litigation calendars and docketing, including deadlines, court dates, and filings
• Proofread all documents for accuracy, formatting, and completeness prior to filing or distribution
• Support attorneys throughout the full litigation lifecycle, including discovery processes
• Schedule depositions, hearings, and coordinate court reporters, videographers, and court clerks
• Maintain and organize client files within document management systems (e.g., iManage, NetDocuments)
• Manage attorney calendars using Outlook and calendaring systems such as Milana/CompuLaw
• Coordinate travel arrangements and process expense reimbursements
• Review vendor invoices and submit payment requests accurately and timely
• Enter and revise attorney time entries, ensuring proper use of litigation codes
• Provide professional and responsive telephone and administrative support

Required Qualifications

• Minimum of 5+ years of experience as a litigation secretary
• Strong experience in state and federal civil litigation, including familiarity with California court rules
• Proven ability to manage docketing and calendaring deadlines
• Experience supporting attorneys through discovery and all phases of litigation
• Proficiency with legal tools and systems such as:
  • PACER, ECF
  • LexisNexis
  • Aderant Milana or similar (CompuLaw, Best Authority)
  • Document Management Systems (iManage, NetDocuments)
  • Concur (preferred)
• Advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Ability to create Tables of Contents and Tables of Authorities
• Strong attention to detail, proofreading, and organizational skills
• Demonstrated flexibility, adaptability, and willingness to learn new systems

Preferred Qualifications

• College degree (not required)
• Experience in labor & employment law
• Familiarity with time entry and billing systems

Work Environment

• Hybrid schedule: 3 remote days / 2 in-office days per week
• Initial onboarding/training period will be conducted fully onsite
• Consistent weekly in-office schedule required

What We're Looking For (Top Priorities)

1. State & Federal Civil Litigation Expertise

   • Ability to prepare document shells, finalize filings, and navigate court rules
   • Strong knowledge of California court procedures

2. Docketing & Calendaring Skills

   • Experience managing complex litigation deadlines and court schedules

3. Teachability & Flexibility

   • Open to learning new tools

     All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.