Litigation Secretary (Senior-Level)

Location: La Jolla (UTC Area), San Diego, CA
Schedule: Full-Time | Hybrid (2 days onsite / 3 remote after onboarding)
Salary Range: $85,000 - $114,321 + Benefits

About the Role

A premier international labor and employment law firm is seeking an experienced Litigation Secretary to join our San Diego (UTC/La Jolla) office. This is a key support role responsible for ensuring seamless litigation operations while delivering exceptional service to attorneys and clients.

We are looking for a highly organized, detail-oriented professional with strong state and federal civil litigation experience, excellent technical skills, and a proactive, team-oriented mindset.

Key Responsibilities

• Prepare, revise, and format legal documents including briefs, pleadings, discovery, and correspondence
• Handle state and federal court filings (e-filing required), ensuring compliance with applicable rules
• Proofread all documents for accuracy, formatting, and completeness prior to filing or distribution
• Maintain and organize client files and document management systems
• Manage attorney calendars (Outlook and Milana), including deadlines, hearings, and appointments
• Perform docketing functions, including tracking and calendaring litigation deadlines
• Coordinate depositions, court reporters, videographers, and hearing schedules
• Schedule hearings with court clerks as needed
• Arrange attorney travel and logistics
• Process time entries, ensuring proper litigation code usage
• Prepare and track expense reimbursements and mileage
• Provide professional telephone and administrative support to assigned attorneys
• Review vendor invoices and submit accurate payment requests

Required Qualifications

• Minimum 5+ years of litigation secretary experience (required)
• Strong background in state and federal civil litigation (California experience required)
• Comprehensive understanding of the litigation lifecycle, including discovery
• Demonstrated experience with:
  • E-filing systems (state & federal)
  • Docketing and calendaring deadlines
  • Preparing document shells, finalizing filings, and locating court rules
• Advanced proficiency in:
  • Microsoft Office (Word, Outlook, Excel, PowerPoint)
  • Document management and time entry systems
• Familiarity with tools such as:
  • Lexis Nexis, PACER, ECF
  • Aderant Milana (CompuLaw-based calendaring)
  • iManage, NetDocuments, Best Authority (a plus)
• Ability to create Tables of Contents and Tables of Authorities
• Strong proofreading, organizational, and multitasking skills
• High level of professionalism, adaptability, and willingness to learn (teachability)

Preferred Qualifications

• Experience in Labor & Employment litigation
• College degree (preferred, not required)

What We're Looking For (Top Priorities)

1. State & Federal Civil Litigation Expertise
   • Ability to prepare document shells, finalize pleadings, and apply court rules (especially California rules)
2. Docketing & Calendaring Proficiency
   • Accurate tracking and management of litigation deadlines
3. Teachability & Flexibility
   • Strong willingness to learn new systems, processes, and adapt in a fast-paced environment

Work Environment

• Hybrid schedule: 3 remote days / 2 in-office days (UTC area)
• First month fully onsite for onboarding and training
• Consistent remote work schedule required thereafter

Benefits

• Comprehensive health, dental, and vision insurance
• 401(k) with profit sharing

• All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.