Litigation Secretary

Portland, Maine/Fulltime/Hybrid

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Litigation Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Formatting briefs, pleadings, correspondence and other legal documents.
• Filing of legal documents with state and federal courts (e-filing knowledge required).
• Regularly and accurately proofreading all documents to ensure accuracy and completeness prior to distribution or filing.
• Updating and maintaining client files.
• Maintaining attorney calendars through Outlook and Milana Docketing system (i.e. scheduling appointments, calendaring due dates, etc.).
• Organizing and coordinating travel arrangements for assigned attorneys.
• Accurately entering, reviewing and revising timekeeper timesheets, including consistent identification of litigation codes when applicable.
• Preparing attorney reimbursements and mileage.
• Reviewing and ensuring accuracy of vendor invoices; preparing accurate check requests and timely submitting invoices for payment to client or accounting.
• Participating in the timely review and submission of pre-bills and/or client bills.

Requirements

• Minimum of a high school diploma required (College degree is preferred but not required).
• A minimum of five years of experience as a legal secretary is required.
• Proficiency with Lexis Nexis, Westlaw, Pacer, ECF, iManage or a document management system, Milana Docketing, and Concur
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Accurate typing at a net speed of 65+ wpm (shorthand/speed writing a plus).
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Time Entry, e-filing and database software.

The hourly rate range for this position is $29.44 - $46.15. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.