Loan Documentation Specialist

12-Month Contract-to-hire
5 days on site in Wayne, NJ (4 days after training)
 

We are seeking a detail-oriented Loan Documentation Specialist to support a high-volume lending pipeline within a banking environment. This role is responsible for end-to-end loan documentation, closing coordination, and post-closing activities, ensuring accuracy, compliance, and timely execution.

Responsibilities:

• Manage active loan pipeline, performing due diligence and processing approved loan requests
• Coordinate all aspects of loan closings, including funds flow, booking, and documentation execution
• Prepare and review loan documentation for new and renewed deals, ensuring compliance with internal standards
• Partner with Relationship Managers, legal counsel, operations, and co-lenders to ensure smooth closings
• Order and track tax, flood, and collateral documentation; monitor insurance and tax requirements
• Conduct UCC searches and filings; manage lien perfection and collateral records
• Upload and maintain documentation in centralized systems with proper indexing
• Reconcile accounts (e.g., deposits, suspense accounts) and manage exception tracking
• Analyze loan terms including fees, covenants, and prepayment conditions
• Coordinate with internal teams to resolve documentation gaps and improve processes

Additional Responsibilities:

• Support loan operations team as needed and assist with process improvements
• Coordinate with external parties (title, escrow, counsel) for deal execution
• Assist with documentation collection for real estate transactions

Requirements:

• 1–3 years of experience in loan documentation, loan processing, or lending operations
• Strong knowledge of commercial and/or real estate loan documentation
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail, organization, and ability to manage deadlines in a fast-paced environment
• Excellent communication and stakeholder management skills
• Strong analytical and problem-solving abilities