Loan Processor

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Description

Summary: The Mortgage Loan Processor/Closer is responsible for the end-to-end processing, compliance, closing, and post-closing management of consumer, residential, and commercial loan transactions. This role ensures all loans are originated, disclosed, closed, and sold in full compliance with applicable federal and state regulations, investor guidelines (including Fannie Mae), and internal policies.

The position requires strong analytical capability, attention to detail, and the ability to manage complex transactions, including real estate secured loans, construction loans, and specialized collateral (e.g., vehicles, aircraft, vessels).

Reports to: Assistant Vice President, Loan Processing

Essential Duties and Responsibilities:

Loan Processing & Application Review

• Follows and incorporates First Bank's Core Values.
• Review complete loan application packages for accuracy, completeness, and regulatory compliance.
• Analyze loan structures, supporting documentation, and collateral to ensure eligibility and consistency with underwriting approvals.
• Coordinate internally with loan officers, underwriting, and closing teams to resolve file deficiencies.

Note: This position does not obtain borrower financials but ensures all received documentation meets requirements.

Loan Disclosures & Compliance

• Prepare and deliver all required loan disclosures.
• All applicable federal and Florida-specific regulations
• Maintain responsibility for accurate HMDA data collection, validation, and reporting integrity.
• Monitor timelines to ensure disclosures and redisclosures are issued within regulatory requirements.
• Obtain and verify insurance coverage, ensuring policies meet bank coverage requirements and underwriting/investor guidelines.

Loan Closing Responsibilities

• Prepare loan closing packages for consumer loans, residential mortgage loans and commercial real estate and C&I loans.
• Coordinate closings with attorneys, title companies, and third-party vendors.
• Review all closing documents for completeness, accuracy, and compliance prior to funding.
• Facilitate loan closings sold through Fannie Mae (FNMA) and third-party brokers/investors.

Loan Sales & Secondary Market Delivery

• Ensure loans meet Fannie Mae Selling Guide requirements.
• Prepare and deliver complete loan files through FNMA Loan Delivery.
• Review and clear any post-purchase conditions or delivery exceptions.
• Coordinate sale of loans to approved third-party brokers and investors.

Collateral & Title Review

• Review and analyze:
• Title commitments and policies
• Surveys
• Appraisals
• Identify and clear title defects, liens, and exceptions prior to closing.
• Ensure proper lien perfection and collateral documentation across all loan types.
• Coordinates with legal counsel, title agents, and borrowers to cure any title deficiencies.

Construction Loan Administration

• Manage all construction draws, including:
• Review of draw requests
• Verification of supporting documentation (inspections, lien waivers, etc.)
• Ensuring compliance with loan terms and budget controls
• Prepares all construction closing documents in accordance with the construction contract and bank policy.

Post-Closing & Collateral Perfection

• Track and obtain all post-closing documentation, including:
• Final title insurance policies
• Recorded mortgages and any other applicable recordings
• UCC filings and continuations
• Coordinate perfection of collateral for specialized loans:

Document Management

• Upload, index, and maintain loan files within the institution's document management system.
• Ensure all documentation is complete, organized, and audit-ready

Additional Responsibilities

• Maintain compliance with internal policies and procedures.
• Assist with audit requests, file reviews, and regulatory examinations.
• Stay current on lending regulations, investor guidelines, and industry best practices.

Requirements

Qualifications/Requirements:

• 3-5+ years of experience in loan processing and/or closing across consumer, residential, and commercial lending preferred
• Experience with construction lending and complex collateral preferred
• Prior experience with Fannie Mae loan delivery strongly preferred
• Successful completion of in-house training or an approved external training program upon hire

Knowledge & Skills

• Strong working knowledge of:
• TRID / Regulation Z
• HMDA / Regulation C reporting
• Fannie Mae Selling Guide
• Loan documentation and closing practices
• Ability to read and interpret:
• Title commitments and title policies
• Surveys and appraisals
• Experience with:
• Loan origination systems (e.g., Calyx Point, LaserPro, DocMagic, Abrigo)
• Document management systems
• Strong analytical and problem-solving skills
• Exceptional attention to detail and organizational ability
• Ability to manage multiple files and deadlines in a fast-paced environment

Note: These skills may be trained post hire

Key Competencies

• Detail-oriented and highly accurate
• Strong regulatory/compliance mindset
• Analytical thinking and risk assessment
• Effective communication with internal teams and external partners
• Ability to independently manage complex loan transactions
• Must possess a high level of interpersonal skills to handle sensitive and confidential situations
• Must possess working knowledge of Microsoft Word and Excel
• Good verbal and written communication skills