Administrative Skills, Billing Records, Communication Skills, Detail Oriented, Distribution Management, Documentation, ERP (Enterprise Resource Planning), High School Diploma, Inventory Management, Leadership, Loaders, Logistics, Logistics Management, Maintain Compliance, Manufacturing, Multitasking, Operations Management, Organic Food Production, Organizational Skills, Presentation/Verbal Skills, Reconciliation, Record Keeping, SAP Administration, SAP ECC (fka SAP R/3 and SAP ERP), Shipping Documents, Shipping Operations, Shipping/Receiving, Standard Operating Procedures (SOP), Startup, Transportation Planning, Warehouse Coordination, Warehousing, Writing Skills
Logistics Admin Assistant (Traffic Assistant)
Location: Lancaster, Pennsylvania
Job Type: Contract (5mo)
Hours: (Friday-Sunday, 6:00 PM to 6:00 AM)
Our client, a globally recognized food manufacturing organization, is seeking a Logistics Admin Assistant to support warehouse traffic coordination and outbound logistics operations within a fast-paced distribution environment. This opportunity offers the chance to join a well-established organization known for its strong culture, operational excellence, and team-oriented environment.
This role is ideal for someone with experience in warehouse operations, logistics coordination, shipping administration, or traffic support who thrives in a high-volume setting and enjoys keeping operations organized and moving efficiently. The Logistics Admin Assistant will play a key role in supporting shipment flow, maintaining shift continuity, and ensuring accurate outbound documentation and communication across warehouse teams.
Responsibilities
- Support daily warehouse traffic flow and outbound shipment coordination
- Verify dock doors and trailer readiness to ensure efficient loading operations
- Coordinate with loaders, jockeys, drivers, and warehouse personnel to maintain shipment flow
- Assist with shift startup activities and communicate detailed shift pass-down information
- Review load lineups and support seamless shift transitions
- Print, distribute, verify, and sign Bills of Lading (BOLs)
- Reconcile SAP reports, yard reports, and shipment documentation
- Monitor staging bays and assign loads to warehouse loaders
- Finalize shipment records and maintain accurate shipping history documentation
- Maintain compliance with warehouse procedures, logistics SOPs, and operational standards
- Support overall warehouse efficiency through strong communication and organizational skills
Qualifications
- Minimum 1 year of experience in logistics, warehouse operations, shipping coordination, or related administrative support
- Experience working with warehouse processes, logistics procedures, or transportation operations
- Familiarity with SAP, yard management systems, or shipping documentation processes
- Strong organizational and multitasking abilities in a fast-paced environment
- Excellent verbal and written communication skills
- Strong attention to detail and documentation accuracy
- High School Diploma or equivalent required
Preferred Qualifications
- Experience within a corporate logistics or manufacturing environment
- Associate's Degree or higher
- Previous experience handling Bills of Lading (BOLs), shipment reconciliation, or traffic coordination
- Ability to work effectively across multiple shifts and operational teams
- Experience supporting warehouse supervisors or logistics leadership
Additional Details
- 5+mo-month contract assignment with potential extension based on performance
- Fully on-site position in Lancaster, PA
- Flexibility required for both day and night shift coverage
- Overtime expected
- Drug screen and background check required
- U.S. work authorization required
Titles Encouraged to Apply
- Logistics Coordinator
- Shipping & Receiving Coordinator
- Traffic Coordinator
- Warehouse Administrative Assistant
- Transportation Assistant
- Distribution Coordinator
- Logistics Support Specialist
Skills Required
- 1 -2 years of previous experience as a Traffic Assistant, Traffic Coordinator, or in warehouse/logistics operations
- Documentation & Systems: Knowledge of Bills of Lading (BOL) procedures, accurate record-keeping, and experience with SAP or similar ERP/WMS systems.
- Strong attention to detail, organizational skills, and clear communication across shifts.
- High School diploma or equivalent
- Candidate must be flexible with their schedule, including some weekend work as needed.
Skills Preferred
- Associates degree or higher and experience working with corporate logistics systems
Titles Encouraged to Apply:
- Logistics Coordinator
- Warehouse Administrative Assistant
- Shipping and Receiving Clerk
- Inventory Control Specialist
- Transportation Planner
- Logistics Specialist
- Warehouse Operations Assistant
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iMPact Business Group, Inc.