Logistics Administrative Assistant

Logistics Administrative Assistant - Jackson Georgia

Key Responsibilities

• Provide administrative support to the logistics, supply chain, transportation, and warehouse operations teams.

• Prepare, process, verify, and maintain shipping and receiving documentation, including bills of lading, packing lists, delivery confirmations, freight invoices, and related records.

• Coordinate with carriers, freight forwarders, vendors, dealers, customers, and internal departments to schedule pickups, deliveries, shipments, and appointments.

• Track inbound and outbound shipments and communicate status updates, delays, exceptions, or documentation needs to appropriate stakeholders.

• Enter and maintain accurate logistics data in ERP, transportation, warehouse, inventory, or document-management systems.

• Assist with inventory, parts, equipment, and shipment records by reconciling discrepancies and supporting cycle counts or reporting activities as needed.

• Review freight invoices, purchase orders, and shipping charges for accuracy and help resolve billing or documentation discrepancies.

• Support returns, claims, damaged shipment documentation, proof of delivery requests, and carrier follow-up.

• Prepare routine reports, spreadsheets, correspondence, and logistics-related documentation for management review.

• Maintain organized electronic and physical logistics files while supporting compliance with safety, quality, customs, transportation, and company documentation requirements.

• Perform other administrative duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; associate degree in business, logistics, supply chain, or a related field preferred.

• Previous administrative, logistics, transportation, warehouse, supply chain, customer service, or clerical experience preferred.

• Proficiency with Microsoft Office, especially Excel, Outlook, and Word.

• Experience using ERP, TMS, WMS, inventory, freight, or document-management systems is a plus.

• Strong written and verbal communication skills with a professional, service-oriented approach.

• Excellent attention to detail, organization, follow-through, and time-management skills.

• Ability to manage multiple priorities, meet deadlines, and work accurately in a fast-paced logistics environment.

• Ability to work collaboratively with carriers, vendors, warehouse teams, customer service, sales, procurement, and other internal partners.

CHASE provides Equal Employment Opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, status as disabled veteran, marital status, sexual orientation, gender identity, hairstyles, hair textures, pregnancy, childbirth, and related medical conditions or any other legally protected characteristic in accordance with applicable laws. In addition, CHASE complies with applicable state and local laws governing nondiscrimination in employment in every location. CHASE is committed to complying fully with the Americans with Disabilities Act (ADA) and ensuring equal opportunity in employment for qualified persons with disabilities.#INDGA10