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Logistics Assistant

Apex Team LLC

Irvine, CA

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Billing, Cargo/Freight, Communication Skills, Data Entry, Data Quality, Detail Oriented, Documentation, Freight Forwarding, Inventory Levels, Inventory Management, Logistics, Logistics Processes, Operational Support, Operations Management, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Regulatory Compliance, Shipping Documents, Supply Chain, Supply Chain Operations, Team Player, Third-Party Logistics (3PL), Time Management, Warehousing, Writing Skills
LOCATION
Irvine, CA
POSTED
30+ days ago
Job Title: Logistics Assistant
Location: Irvine, CA
Employment Type: Full-Time

Position Overview
We are seeking a detail-oriented and organized Logistics Assistant to support our logistics and supply chain operations. This role is ideal for someone who is highly accurate with data and documentation and interested in learning end-to-end logistics processes. The primary focus will be document review and system data entry, with opportunities to expand into domestic and export logistics coordination over time.

Key Responsibilities
  • Review and verify logistics documents for accuracy and compliance, with strong attention to detail
  • Check and validate shipping documents, including:
    • Bills of Lading (BOL)
    • Commercial Invoices
    • Health Certificates (export documentation)
  • Create and prepare logistics and shipping documents, including:
    • Delivery Orders
    • Export documentation such as Certificates of Origin (COO), Shipper’s Letter of Instruction (SLI), and related forms
  • Enter and maintain accurate shipment data in internal systems
  • Track shipment status and maintain organized records
  • Reconcile documentation and system data to ensure accuracy
Logistics Coordination (Growth Responsibilities)
  • Communicate with vendors including truckers, warehouses, and freight forwarders to arrange shipments
  • Assist with domestic truck scheduling and coordination as experience grows
  • Support logistics operations for temperature-sensitive cargo, both domestically and internationally
  • Learn logistics movement processes, requirements, and compliance standards
Qualifications & Skills
  • Strong attention to detail with the ability to catch small errors
  • Highly organized with strong data entry and record-keeping skills
  • Effective written and verbal communication skills
  • Ability to learn logistics processes, documentation, and systems
  • Comfortable working with multiple documents and deadlines
  • Prior logistics, shipping, or supply chain experience is a plus but not required.
Training on these responsibilities will be provided once the candidate has demonstrated full competence in the core responsibilities listed above.

  • Plan, coordinate, and execute the movement of goods and materials from origin to destination using 3PLs

  • Manage freight forwarders and ocean freight schedules, ensuring all necessary documentation and procedures are completed

  • Monitor delivery schedules to ensure timely delivery of goods to customers

  • Collaborate with suppliers, carriers, and internal stakeholders to ensure smooth and efficient logistics operations

  • Track and manage inventory levels to meet customer demand

What We Offer
  • Hands-on training in logistics and supply chain operations
  • Opportunity to potentially grow into domestic and export logistics coordination
  • Exposure to international shipments and temperature-sensitive cargo handling
  • Collaborative and supportive work environment
Company offered Benefits: 
Medical, Dental, Vision, Disability, Life & AD&D insurance, 401(k), FSA / HSA, Employee Assistance Program (EAP).  We offer H-1B visa sponsorship for qualified candidates, if needed. Applicants must be authorized to work in the United States at the time of hire.

Rate of Pay 
The pay range is $26.40 - $28.85 per hour, determined from varying factors such as experience, education and scope of work.  Non-Exempt positions are eligible for overtime pay in accordance with California's state laws.  

Apex is an equal opportunity employer.  
 

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Apex Team LLC

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