Skills

Billingunmatched

Billing Recordsunmatched

Broadcastingunmatched

Brokerageunmatched

Cargo/Freightunmatched

Centralized Operations/Managementunmatched

Communication Skillsunmatched

Continuous Improvementunmatched

Cost Controlunmatched

Customer Satisfactionunmatched

Detail Orientedunmatched

Distribution Managementunmatched

Distribution Operationsunmatched

Documentationunmatched

ERP (Enterprise Resource Planning)unmatched

Electronic Data Interchange (EDI)unmatched

External Auditunmatched

Financeunmatched

Freight Forwardingunmatched

High-Throughput Screening (HTS)unmatched

Import/Exportunmatched

Import/Export Complianceunmatched

Internal Auditunmatched

Inventory Managementunmatched

Logisticsunmatched

Logistics Managementunmatched

Maintain Complianceunmatched

Microsoft Excelunmatched

Microsoft Officeunmatched

Negotiation Skillsunmatched

Operational Supportunmatched

Order Picking/Packingunmatched

Organizational Skillsunmatched

Presentation/Verbal Skillsunmatched

Problem Solving Skillsunmatched

Process Improvementunmatched

Procurement Planningunmatched

Reconciliationunmatched

Regulationsunmatched

Regulatory Complianceunmatched

Shipping Documentsunmatched

Shipping/Receivingunmatched

Supply Chainunmatched

Supply Chain Operationsunmatched

Time Managementunmatched

Warehousingunmatched

Willing to Travelunmatched

Writing Skillsunmatched

Description

Job Title: Logistics Coordinator
Department: Operations
Reports To: Operations Director
Location: Long Island, NY (in-person)
Employment Type: Full-time, Exempt
Compensation: Competitive, commensurate with experience

About the Company

We are an established US importer and distributor of premium professional audio and lighting equipment, representing a portfolio of respected international manufacturers. Our products serve broadcast, live sound, recording, and entertainment lighting markets.

Job Summary

The Logistics Coordinator supports distribution operations by coordinating inbound and outbound product movement while ensuring compliance with U.S. import regulations. This role manages logistics activities across the distribution network, maintains inventory accuracy on imports, and ensures all import documentation, tariffs, and duty amounts are accurate and compliant. Working in close partnership with the Purchasing Planner, Warehouse, Finance, and Admin teams, the Logistics Coordinator is central to operational efficiency, cost control, and regulatory compliance.

Key Responsibilities

Coordinate inbound shipments from domestic and international suppliers to warehouses and customer sites
Schedule and manage outbound deliveries to customers
Update vendor portals with shipping documents and tracking
Coordinate with the Admin team on customer freight and shipping guidelines
Communicate shipment status, delivery performance, and exceptions to all stakeholders
Collaborate with warehouse teams on receiving, picking, packing, staging, and shipping
Review and confirm accuracy of all import paperwork, including HTS classifications, tariffs, declared values, and duty amounts
Prepare, review, and maintain shipping and import documentation, including bills of lading, packing lists, commercial invoices, and entry summaries
Maintain up-to-date knowledge of dangerous goods shipping procedures
Use the ACE CBP portal to ensure import compliance, perform reconciliation, and process post-summary adjustments related to value and duties
Serve as primary point of contact with freight forwarders and customs brokers to ensure timely clearance and compliance
Investigate and resolve logistics issues such as shortages, damages, customs holds, delays, or billing discrepancies
Work with Finance on freight invoice approvals and goods-in-transit confirmation
Track incoming warranty goods for supplier re-bill charges
Support freight planning, carrier coordination, and logistics cost-control initiatives
Assist with internal and external audits, compliance reviews, and documentation requests
Participate in continuous improvement initiatives to enhance distribution efficiency, accuracy, and customer satisfaction
Negotiate with freight forwarders and carriers for best available rates
Work closely with the Purchasing Planner on delivery expectations for incoming goods

Qualifications & Skills

Bachelor's degree in Logistics, Supply Chain, Business, or related field, or equivalent experience
2–4 years of recent experience in logistics, EDI, distribution, import/export, or supply chain operations
Current experience reviewing import documentation, tariffs, and duty calculations
Working knowledge of the ACE Portal and U.S. import compliance requirements
Familiarity with HTS classification, valuation, and customs broker coordination
Strong organizational skills with high attention to detail and accuracy
Effective written and verbal communication skills
Proficiency in Microsoft Office (Excel required); strong understanding of ERP systems
Ability to manage multiple shipments, compliance deadlines, and operational priorities in a fast-paced environment
Strong problem-solving, process-improvement, and accountability mindset

Work Requirements

Ability to work in a warehouse environment as needed
Travel as needed

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