Administrative Skills, Billing, Billing Records, Calendar Management, Communication Skills, Cost Control, Data Entry, Detail Oriented, Identify Issues, Logistics, Mail Processing, Multitasking, Operational Support, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Shipping Documents, Telephone Skills, Time Management, Warehousing, Writing Skills
We are hiring: Logistics & Office Support Position
Pay: $20-$27 DOE
Schedule: 8:00 AM - 4:30 PM
This is a combined role that supports both office administration and logistics coordination. The position involves acting as a key point of contact to ensure smooth daily operations between the office, customers, and transportation providers.
Key Responsibilities
Office Support Duties:
- Answering phone calls, directing inquiries, and greeting visitors
- Scheduling appointments and managing calendars
- Data entry (timesheets, reports, tracking logs, etc.)
- Filing, organizing, and maintaining documents
- Handling incoming/outgoing mail
- Ordering and managing office supplies
- Assisting with general administrative tasks (scanning, copying, reporting, errands)
- Supporting internal communication and message handling
Logistics Coordination Duties:
- Coordinating shipments, pickups, and delivery schedules
- Tracking inventory and supporting warehouse operations
- Preparing shipping documents (bills of lading, invoices, etc.)
- Communicating with suppliers, customers, and carriers
- Troubleshooting shipment issues (delays, damages, missing items)
- Reviewing logistics data to improve efficiency and reduce costs
Dispatch & Communication Requirements:
- Respond to all emails within 1 hour (no exceptions)
- Maintain professional written communication at all times
- Confirm receipt of requests within 1 hour
- Send job requests to at least two service providers for comparison and speed
- Include all required shipment details (destination, contact, time, equipment, materials, instructions)
- Follow up on pending requests within 24-48 hours
- Maintain ongoing communication with carriers to ensure timely service
- Report delays or issues immediately
- Handle cancellations or emergencies promptly and coordinate replacements when needed
- Verify all receipts match completed services
Required Skills
- Strong communication skills (written and verbal)
- Excellent organization and time management
- High attention to detail and accuracy
- Ability to multitask in a fast-paced environment
If you have the experience needed for this role apply now!
P
Partners Personnel Management Services LLC